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How to win maintenance tenders: Our winning tips

Written by Thornton & Lowe


Feb 27, 2024

Introduction to Repair & Maintenance Tenders

Repair & maintenance tenders are essentially contracts that public sector organisations release, seeking professionals who can provide various services. This could range from the upkeep of public buildings to ensuring the smooth operation of public utilities, among other tasks.

The tricky part about these tenders is the competition they attract. Numerous firms bid for these contracts, making it a fierce battlefield for those involved. However, in my experience, the key to success lies not in the size of your firm or the number of years you've been in business, but in your understanding of the tender process and your ability to effectively communicate your capabilities and expertise.

In this article, I delve deep into the world of repair & maintenance tenders, providing insights and strategies that have helped me win public sector bids. So, if you're ready to take your bid writing skills to the next level, read on.

Understanding the Public Sector Bidding Process

Understanding the public sector bidding process is the foundation of mastering maintenance tenders. Public sector bodies are obligated to adhere to strict rules and regulations when awarding contracts. This is to ensure transparency, fairness, and value for money, which is something even more apparent in the Procurement Act. So, it's crucial to familiarise yourself with these rules to increase your chances of winning.

The first step in the bidding process is to read the Tender. This document contains all the details about the project, including the scope, timelines, budget, and the evaluation criteria. Once you've analysed the Tender, the next step is to prepare your bid.

Preparing your bid involves several steps. You need to demonstrate your understanding of the project requirements, your ability to deliver, and your pricing. This is where bid writing comes into play.

Take a look at our in-depth guide to bid writing consultancy here!

The Significance of Maintenance Bid Writing

The quality of your bid can make or break your chances of winning. Hence, it's essential to pay attention to every detail.

Your bid should be clear, concise, and persuasive. It should demonstrate your understanding of the project, your approach to delivering it, and your pricing. However, it's not just about the content; the structure and presentation also matter. Your bid should be easy to read and understand, with a logical flow of ideas.

One of the most critical aspects of repair & maintenance bid writing is addressing the evaluation criteria. These are the parameters that the public sector body will use to assess the bids. So, make sure to align your bid with these criteria to increase your chances of winning.

Repair & Maintenance Bid Writing Training: A Crucial Step to Success

In the world of repair & maintenance, bid writing training is a crucial step to success. This training equips you with the skills and knowledge required to write winning bids.

Repair & maintenance bid writing training covers various aspects, including understanding the tender process, the elements of a winning bid, and the techniques for writing persuasive proposals. It also includes practical exercises to help you apply what you learn.

Winning Public Sector Repair & Maintenance Tenders: Key Points to Consider

Winning public sector repair & maintenance tenders requires careful consideration of several key points. These include understanding the evaluation criteria, demonstrating value for money, and showcasing your track record.

The evaluation criteria are the parameters that the public sector body will use to assess the bids. So, make sure your bid addresses these criteria effectively.

Demonstrating value for money is another critical aspect. This means showing that you can deliver high-quality services at a reasonable cost.

Showcasing your track record can give you an edge over your competitors. If you have successfully delivered similar projects in the past, make sure to highlight this in your bid.

Navigating Property Maintenance Contracts Tenders

Property maintenance contracts tenders are a significant part of the repair & maintenance tender landscape. These contracts involve the repair & maintenance of public buildings and other properties.

Navigating these tenders requires a deep understanding of the property maintenance industry. You need to be familiar with the latest trends and best practices in the field. You also need to demonstrate your capability to deliver high-quality services.

With the right strategies and a compelling bid, you can increase your chances of winning.

Tips for Securing Repair & Maintenance Contracts Tenders

Securing repair & maintenance contract tenders requires careful planning and execution. Here are some tips to help you succeed:

Firstly, understand the project requirements thoroughly. This will help you tailor your bid to the specific needs of the project.

Secondly, demonstrate your capability and experience. Show the public sector body that you have the skills, knowledge, and resources to deliver the project successfully.

Thirdly, present a competitive pricing. While price is not the only factor considered in the evaluation process, it's still a significant one. So, make sure your pricing is competitive without compromising on the quality of your services.

Finally, don't forget to proofread your bid before submitting it. A bid with typos or grammatical errors can create a negative impression and reduce your chances of winning.

Final Thoughts on Winning Property Repair & Maintenance Tenders

Winning property maintenance tenders is a challenging yet rewarding endeavour. It requires a deep understanding of the tender process, the ability to write compelling bids, and the capability to deliver high-quality services.

Training in bid writing can significantly enhance your chances of success. It equips you with the skills and knowledge required to write winning bids and provides feedback on your bids, allowing you to improve.

Remember, winning is not just about submitting the lowest bid. It's about demonstrating that you can provide the best value for money and deliver high-quality services.

If you're ready to take your bid writing skills to the next level, contact us now to discuss your bid support needs or book our next bid workshop by completing the form below!

Or take a look at our available dates here!


I'm new to bid writing and Charles made this engaging, insightful and fun. Would highly recommend it. I took a lot of useful information away with me to use on my upcoming bids. Many Thanks

Kayleigh Harding, Bid Writer, Novus Solutions

Wanted to say again how beneficial the knowledge gained from this course has been. To demonstrate; the last few results we have had from tenders sent since I completed the course are: 89%, 90.7%, 93.9%

I could not recommend this course enough!

Tamsin Mackenzie, Business Development Co-ordinator, PCS Group

Fantastic 2 day course held by Charles last week.

I found it to be both extremely interesting and informative, with lots of valuable knowledge and information gained from the course.

I would recommend anybody looking to attend Bid training to book.

Thank you Charles for the experience!

Chloe Swann, Parkcity

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