Bid Writing to
Win Frameworks

YORhub Frameworks

YORhub dates back to 2008, with the first-ever framework launching a year later and attracting interest from more than 400 contractors.

YORhub frameworks continue to deliver on core values of economic regeneration, efficiency, employment and skills, supply chain engagement and sustainability. YORhub offers a suite of building, civil engineering and consultancy frameworks. Each category is managed by a Framework Programme Manager, with a team of Framework Managers from across four contracting authorities.

Getting Started with YORhub

1. Understand YORhub's Role

YORhub operates multiple frameworks that support public sector organisations in the Yorkshire and Humber region. Their focus is on delivering construction, civil engineering, and related services through a collaborative approach. They aim to facilitate efficient procurement processes, ensuring projects are completed to high standards and within budget.

2. Finding Opportunities

YORhub advertises its tender opportunities on the YORhub website and through the YORtender portal. By registering on these platforms, you can access current opportunities and receive notifications about relevant tenders. Make sure to regularly check these portals to stay updated.

3. Preparing Your Bid

• Documentation: Familiarise yourself with the specific documents YORhub requires, such as the Selection Questionnaire (SQ) and Invitation to Tender (ITT).
• Compliance: Ensure your submission complies with all stated requirements and standards. This often includes adhering to health and safety regulations, demonstrating financial stability, and providing relevant certifications.
• Answer Thoroughly: Provide clear and comprehensive answers to all questions in the tender documents. Avoid generic responses and tailor your answers to the specific project and requirements.

4. Submission Process

YORhub uses the YORtender portal for electronic submissions. Make sure you are comfortable with this system well before the submission deadline. If you encounter any issues, contact the support team on the portal for assistance. Ensure all your documents are correctly formatted and uploaded to avoid last-minute complications.

5. Engagement and Feedback

YORhub is committed to transparency and fairness in its procurement processes. After the tender evaluation, you can request feedback on your submission. This feedback is crucial for improving future bids and understanding where your strengths and weaknesses lie.

6. Benefits of Working with YORhub

• Streamlined Processes: YORhub’s frameworks are designed to simplify procurement, reducing the time and effort needed to secure contracts.
• Fair Evaluation: All bids are assessed against clear criteria, ensuring a level playing field for all suppliers.
• Support for SMEs: YORhub actively encourages participation from small and medium-sized enterprises (SMEs), providing opportunities for a wide range of suppliers.

7. Best Practices for Bidding

• Stay Informed: Regularly check the YORhub and YORtender websites for new opportunities and updates on ongoing projects.
• Focus on Quality: Highlight your commitment to quality and safety in your bid. Provide evidence of previous successful projects and relevant certifications.
• Meet Deadlines: Ensure you meet all submission deadlines. Late submissions are generally not accepted, so plan your bid preparation accordingly.

8. E-Procurement Systems

YORhub utilises the YORtender portal for all its procurement activities. This system facilitates efficient processing of bids and helps maintain transparency. Familiarise yourself with the portal’s functionality to streamline your bidding process and ensure all necessary documents are correctly submitted.

Pagabo Frameworks

Framework Values:

£250k - £50m annually 

Scope:

A pioneering member of Social Vlue UK, Pagabo are a leading force in channelling money and opportunities created by public procurement back into the communities that are affected by contracted works. For example, by upskilling local areas affected by construction works, working with local councils to meet green targets, or by donating money to help local charitable causes.

Encouraging buyers and supplies to channel the value of contracts down to the local communities and end-users they serve, Pagabo aims to rethink what public procurement offers to the public.

A Guide to Bidding for Pagabo Framework Opportunities

Introduction to Pagabo

Pagabo simplifies public sector procurement, managing frameworks for construction, professional services, and facilities management. They ensure compliance, efficiency, and value for money, benefiting both large and small suppliers.

Finding Opportunities

• Pagabo Website: Regularly visit Pagabo for current and upcoming tenders.
• Registration: Register on relevant procurement portals to access Pagabo tenders.

Preparing Your Bid

• Follow Guidelines: Carefully review the tender documents and evaluation criteria.
• Ensure Compliance: Meet all mandatory requirements such as certifications, financial stability, and project experience.
• Be Direct: Address each question clearly and avoid unnecessary information.

Submission Process

• Designated Portal: Submit your bid through the specified e-tendering portal, ensuring all documents are correctly formatted.
• Deadlines: Plan to meet submission deadlines as late submissions are not accepted.

Engagement and Feedback

• Seek Clarifications: Use the clarification period for any questions.
• Utilise Feedback: Improve future submissions using feedback from Pagabo.

Pagabo's Evaluation Process

Pagabo’s nine-stage evaluation process includes:

1. Initial Review: Compliance and completeness check.
2. Desktop Evaluation: Detailed assessment against criteria.
3. Moderation: Ensuring consistency in scoring.
4. Clarifications: Additional information requests.
5. Presentations: Required for complex projects.
6. Site Visits: Assessing capability and resources.
7. References: Checking past performance.
8. Final Scoring: Aggregating scores.
9. Award Decision: Final decision and notification.

Dos and Don'ts for Pagabo Framework Bidding

Dos:

• Research: Understand Pagabo’s requirements and tailor your bid.
• Be Clear: Provide concise, relevant answers.
• Highlight Strengths: Showcase your unique points and successes.

Don'ts:

• Avoid Assumptions: Provide all necessary details about your company.
• Ignore Feedback: Use feedback to enhance future bids.
• Use Jargon: Ensure clarity with plain language.

Procurement Body:

KCS Procurement

Framework Values:

£5m - £15m annually

Scope:

KCS Procurement Services has been established for over 90 years and is owned by Kent County Council. They set up compliant tenders and framework agreements, which bring together suppliers and their public sector members, who are largely from the education sector.

LUPC Frameworks

Framework Values:

£208million spent by members in 2020/21

Scope:

One of six regional higher education purchasing consortia across the UK, LUPC works collaboratively alongside other specialist public sector purchasing organisations to achieve value for money for their members in way that also benefits wider society, the environment and the economy. Established in 1968, LUPC’s members are primarily universities and colleges of higher and further education, but also include other not-for-profit organisations in the education, arts, science, charity, and wider public sectors. A total member spend of £208million was recorded in 2020/21, with the consortium’s 700+ registered suppliers working on over 100 frameworks.

(See also UK Universities Purchasing Consortia)

A Guide to Bidding for LUPC Frameworks

Introduction to LUPC

The London Universities Purchasing Consortium (LUPC) facilitates procurement for higher education and other public sector members, ensuring high-quality and cost-effective supply agreements. Here's how to successfully bid for opportunities with LUPC.

Understanding the Process

• Framework Agreements: LUPC’s frameworks are thoroughly evaluated, ensuring suppliers can meet the high standards required by its members.
• Senior Category Manager: Each framework has a dedicated manager to assist and provide a single point of contact for suppliers.

Finding Opportunities

• Public Contracts Regulations: LUPC advertises all tenders over a set value on the Find A Tender Service.
• Register with Mercell UK: Sign up on Mercell UK to receive notifications and access tender documents. Ensure your contact details are up to date and select relevant CPV codes.

Preparing Your Bid

• Detailed Review: Carefully read the tender documents, including specifications and evaluation criteria.
• Compliance: Meet all mandatory requirements, such as certifications and financial health checks.
• Direct Responses: Provide clear, concise answers tailored to the tender requirements. Avoid unnecessary information.

Submission Process

• E-Tendering Portal: Submit your bid via Mercell UK, ensuring all documents are correctly formatted and uploaded.
• Deadlines: Adhere to submission deadlines as late bids are typically not accepted.

Engagement and Feedback

• Clarifications: Use the period allowed to ask questions and seek clarifications.
• Feedback: After evaluation, LUPC provides feedback on your submission to help improve future bids.

Key Considerations

• Long-Term Planning: Framework agreements are reviewed every four years. Ensure you monitor and prepare for upcoming tenders.
• Autonomy of Members: While LUPC facilitates frameworks, the final purchasing decision lies with its member institutions.

Additional Resources

• Marketing Opportunities: LUPC offers marketing support to promote framework agreements.
• Responsible Procurement: LUPC is committed to sustainable and ethical procurement practices, so align your business practices accordingly.

ESPO Frameworks

20,000 Public Sector Customers across the UK Annually

Framework Values:

Dependent on Individual Frameworks

Scope:

Originally conceived in 1981, ESPO has grown to become one of the UK’s biggest professional buying organisations, providing a vast catalogue of goods and services to over 200,000 public sector customers annually. All areas of the public sector are catered for, from schools and colleges to NHS and emergency services to the wider public sector reach such as charities and housing associations.

At present, ESPO works with around 1300 suppliers, some providing items for their catalogue whilst others provide goods and services for their national and regional frameworks. ESPO’s framework offering is extensive, covering many different services and organised into 10 main categories. Each individual framework opportunity for suppliers is advertised via East Mids Tenders and is awarded as a result of fair, transparent and compliant public procurement processes.

Tendering for ESPO Frameworks 

If you're a supplier looking to bid for and win a place on an ESPO framework, here's a comprehensive guide to help you navigate the process and make the most of this opportunity:

ESPO, short for Eastern Shires Purchasing Organisation, is a public sector owned professional buying organisation that offers a wide range of procurement solutions to the public sector. Becoming an ESPO supplier can open up significant opportunities for your business to grow and expand your customer base in the public sector.

To bid for and win a place on an ESPO framework, follow these steps:

1. Register on the East Mids Tenders website and complete your supplier profile, including selecting the relevant CPV (Common Procurement Vocabulary) codes that align with your business offerings.
2. Monitor the East Mids Tenders website for ESPO framework opportunities that match your selected CPV codes. You'll receive notifications when relevant tender opportunities become available.
3. Once a suitable framework opportunity arises, express your interest to access the tender documents.
4. Carefully review the tender documents and submit a comprehensive bid that demonstrates your company's expertise, experience, and capacity to deliver the required goods or services. Highlight your unique selling points, provide evidence of successful projects you've completed in the past, and ensure you meet all the required criteria.
5. ESPO evaluates all tenders received against the pre-determined criteria outlined in the tender documents. If your bid is successful, you'll be awarded a place on the framework for its duration.

In addition to advertising opportunities on the East Mids Tenders website, ESPO may also publish tenders on other platforms, such as Find a Tender Service (FTS) and Contracts Finder, depending on the contract value and to ensure compliance with UK procurement legislation.

Once you've secured a place on an ESPO framework, you'll have the opportunity to bid for and win contracts from a wide range of public sector organisations, including local authorities, schools, colleges, universities, and emergency services. This streamlined process saves time and resources compared to traditional procurement methods.

To maximise your chances of winning contracts through an ESPO framework:

• Respond promptly to any opportunities that arise
• Tailor your proposals to meet the specific requirements of each customer
• Demonstrate your ability to deliver high-quality goods or services, value for money, and excellent customer service
• Build strong relationships with the ESPO team and the customers you work with

By successfully bidding for and winning a place on an ESPO framework, you can establish your company as a trusted supplier in the public sector, access new markets, and grow your business through long-term relationships with a diverse range of customers.

Fusion21 Frameworks 

Over 700 public sector buyers

Framework Values:

Dependent on Individual Frameworks

Scope:

Working with over 700 public sector organisations, the Fusion21 network encompasses national frameworks across a huge variety of sectors, from housing to health, education to blue light. With a focus on cost savings for buyers, environmental impact and building meaningful, lasting relationships, this social enterprise empowers public sector buyers to seek innovative, transformative procurement solutions.

Investing in community-based projects and working with strategic partners such as The Princes’ Trust is at the forefront of their Foundation, allowing members to see the real-time impact of their involvement. Frameworks on this platform range massively in value and specifications and buyers can procure goods and services from both SMEs and Multinationals.

Bidding for Fusion21 Frameworks 

Partnering with Fusion21 can unlock a world of opportunities for your business to grow and add value to local communities. By joining their established supply chain, you can bid for and win contracts to carry out a range of projects that meet the asset lifecycle needs of public sector organisations.

Fusion21 operates on a framework approach, helping public sector bodies identify the right suppliers, contractors, consultants, and distributors for their projects. To become a part of their supply chain, you need to follow these steps:

1. Register for alerts on Jaggaer or check the Fusion21 website regularly to stay informed about framework renewal dates and new opportunities.
2. Framework renewals occur every four years, giving you the chance to tender for appointment. The application process typically starts nine months before the framework renewal date.
3. When a suitable framework opportunity arises, express your interest and request the tender documents.
4. Carefully review the tender documents and submit a comprehensive bid that demonstrates your company's expertise, experience, and capacity to deliver the required services. Highlight your unique selling points and provide evidence of successful projects you've completed in the past.
5. Fusion21 evaluates all bids based on pre-determined criteria, which may include quality, price, social value, and other factors. If your bid is successful, you'll be appointed to the framework for its duration.

In addition to the four-year framework renewals, Fusion21 also offers dynamic purchasing systems for Fire Suppression Systems & Associated Works and Cleaning & Washroom Services. Suppliers can apply to join these dynamic purchasing systems at any time.

Once you've secured a place on a Fusion21 framework, you can start bidding for and winning contracts from public sector organisations. This streamlined process saves time and resources compared to traditional procurement methods.

To increase your chances of success when bidding for contracts through a Fusion21 framework:

• Respond promptly to any opportunities that arise
• Tailor your proposals to meet the specific requirements of each client
• Demonstrate your ability to deliver high-quality services, value for money, and positive social impact
• Foster strong relationships with clients and the Fusion21 team

By partnering with Fusion21 and actively pursuing opportunities through their frameworks, you can grow your business, access new markets, and make a positive difference in local communities.

North West Construction Hub Frameworks 

Framework Values:

Over £2.2billion spend to date

Scope:

Established in 2009 as a response to the Government’s drive to improve efficiency within the public sector, the North West Construction Hub (NWCH) services clients from a wide range of groups, including Local Authorities, Local Government, Blue Light Authorities, Universities and Colleges, NHS Foundation Trusts, Housing Trusts, Transport Boards, Free Schools and Academies. The frameworks hosted within the NWCH are divided into 3: High Value (£8m+), Medium Value (£2m-£10m) and Low Value (£500k-£3m). The NWCH has a proven track record of facilitating over 436 projects to 113 clients at a combined estimated value of £2.2 billion.

For bid writing services for the NWCH framework, contact us - hello@thorntonandlowe.com 

You may also be interested in:

• Construction Tenders
• Construction Bidding 
• Construction Frameworks 
• Everything you need to know about a framework

Tendering for NWCH Frameworks 

Winning a place on a North West Construction Hub (NWCH) framework can be a transformative opportunity for your business, opening doors to a wide range of public sector construction projects in the region. To help you navigate the bidding process and maximise your chances of success, we have put together a comprehensive guide.

The first step is to stay informed about upcoming framework opportunities by regularly visiting the NWCH website. NWCH is a leading public sector construction framework that has been driving innovation, quality, efficiency, and sustainability in the built environment for over a decade. As a truly public sector organisation, NWCH understands and aligns with clients' drivers to deliver effective and appropriate procurement solutions.

When a suitable framework opportunity arises, express your interest by following the instructions provided in the contract notice. This will typically involve completing a pre-qualification questionnaire (PQQ) to demonstrate your company's expertise, experience, financial stability, and capacity to deliver the required construction services.

If your PQQ is successful, you will be invited to submit a full tender. This is your opportunity to showcase your company's unique selling points, innovative approaches, and commitment to delivering high-quality, sustainable, and socially responsible construction projects. Ensure that your tender is comprehensive, well-structured, and aligned with NWCH's values and objectives.

NWCH evaluates all tenders based on pre-determined criteria, which may include quality, price, social value, and environmental sustainability. If your bid is successful, you will be awarded a place on the framework for its duration, typically ranging from 2 to 4 years.

As an appointed supplier on an NWCH framework, you will have the opportunity to bid for and win contracts from a diverse range of public sector clients, including local authorities, NHS trusts, schools, and universities. This streamlined process offers significant time and resource savings compared to traditional procurement methods, allowing you to focus on delivering exceptional projects.

To increase your chances of winning contracts through an NWCH framework, it is essential to:

1. Respond promptly to any opportunities that arise
2. Tailor your proposals to meet the specific requirements of each client and project
3. Demonstrate your ability to deliver high-quality, innovative, and sustainable construction solutions
4. Showcase your commitment to social value, local employment, and community engagement
5. Build strong relationships with the NWCH team and the public sector clients you work with

By successfully bidding for and securing a place on an NWCH framework, you can establish your company as a trusted construction partner in the public sector, access a pipeline of high-value projects, and contribute to shaping the built environment in the North West region. Seize this opportunity to grow your business, drive innovation, and make a lasting impact on local communities.

SUPC (Southern Universities Purchasing Consortium) Frameworks 

Framework Values:

£50,000 to £15,000,000

Scope:

SUPC (Southern Universities Purchasing Consortium) is a non-for-profit organisation focused on helping Universities in the South of England, buy smarter. They manage a range of tendering opportunities, frameworks and further competitions for their members, which are largely higher education establishments. If you are a supplier to the education sector and either based in the south or have national coverage SUPC may present many opportunities for your business to grow.

Tendering for SUPC Frameworks 

Winning a place on a Southern Universities Purchasing Consortium (SUPC) framework can be a powerful way to grow your business and tap into the vast potential of the higher education sector. SUPC frameworks provide suppliers with access to a wide range of public sector clients, including universities, colleges, and other institutions in the higher education sector. However, to successfully secure a place on an SUPC framework, suppliers must navigate the complex world of public sector tendering and create compelling bids that demonstrate their expertise, value, and commitment to excellence.

To maximise your chances of success in the SUPC tendering process, consider the following key factors:

1. Understand the Invitation to Tender (ITT) documentation
   • Carefully review the ITT documents to ensure you fully understand the requirements, evaluation criteria, and submission process
   • Pay close attention to the specification, which outlines the goods or services required, and the contract terms and conditions
   • Seek clarification if any aspects of the ITT are unclear
2. Prepare a compelling bid
   • Tailor your bid to the specific requirements of the ITT, highlighting your expertise, experience, and unique value proposition
   • Provide clear, concise, and evidence-based responses to all questions, demonstrating your ability to meet or exceed the requirements
   • Use case studies, testimonials, and other supporting evidence to showcase your track record of success in delivering similar goods or services
3. Respond effectively to quality questions
   • Quality questions are designed to assess your ability to deliver the required goods or services to a high standard
   • Provide detailed, specific answers that demonstrate your understanding of the requirements and your approach to meeting them
   • Use examples and evidence to support your responses, such as quality assurance processes, staff training and development, and continuous improvement initiatives
4. Provide accurate and transparent financial information
   • Financial stability is a key consideration in the evaluation of tenders, so it is essential to provide accurate, up-to-date financial information
   • Ensure your pricing is transparent, competitive, and reflective of the value you offer
   • Be prepared to provide additional financial information or guarantees if requested
5. Understand the evaluation process
   • SUPC tenders are evaluated based on a combination of quality and price factors, with the specific weighting varying depending on the framework
   • Familiarise yourself with the evaluation criteria and methodology outlined in the ITT documents
   • Ensure your bid is structured and formatted in line with the requirements to facilitate a smooth evaluation process
6. Seek feedback and continuously improve
   • If your bid is unsuccessful, request a debrief to understand the strengths and weaknesses of your submission
   • Use this feedback to identify areas for improvement and refine your approach for future tenders
   • Continuously monitor your performance on SUPC frameworks and seek feedback from clients to drive ongoing improvement and innovation

By following these best practices and demonstrating a commitment to excellence, SMEs and other suppliers can greatly increase their chances of winning a place on an SUPC framework. Once on a framework, suppliers can leverage their position to build strong relationships with SUPC members, expand their client base, and drive sustainable business growth in the higher education sector.

Ultimately, success in SUPC tendering requires a strategic, proactive approach that focuses on understanding client needs, delivering value, and continuously improving. By investing time and resources into the tendering process and maintaining a focus on excellence throughout the life of the framework, suppliers can unlock the significant opportunities offered by SUPC frameworks and achieve long-term business success in the higher education sector.

Network Rail Frameworks 

Framework Values:

£3.5bn annually

Scope:

Network Rail owns, manages and develops our railways across England, Scotland and Wales. As well as all the tracks, bridges and tunnels, this also includes 20 of the largest stations. They employ 6,000 people and in 2020 they were responsible for 25% of all construction spend in the UK. To give you an idea of scale, in 2021, their spend across all suppliers equated to nearly £3.5bn.

They operate over 60 services and require everything from recruitment services, to HR and training, from vegetation management to consultancy services, as well as their core requirements to build and maintain the rail infrastructure.

Tendering for Network Rail Frameworks 

Understanding Network Rail’s Structure

Regions and Routes:

• Network Rail is divided into five regions, each with multiple routes. These are Scotland’s Railway, North West & Central, Eastern, Wales & Western, and Southern.
• Each region has its own Commercial & Procurement team focused on delivering efficient commercial solutions.

What Network Rail Buys

• Every year, Network Rail spends around £7 billion on various goods, services, and works. They’re committed to ensuring at least 33% of this spend goes to SMEs, which amounts to over £2 billion annually.
• Some of the categories include PPE, tools, property works, travel services, office supplies, IT solutions, recruitment, training, and more.

Contracts and Frameworks

• Network Rail uses different contracts depending on the specifics of the purchase. Common types include the NEC4 Engineering and Construction Contract, Purchase Order Conditions for Goods and Services, IT Solutions Contracts, and more.
• It’s important to always check the contract details in each tender pack.

Finding Opportunities

• Network Rail advertises contract opportunities on the government’s Find a Tender Service (FTS).
• To get started, suppliers need to:
  1. Register on BravoNR, the procurement portal used by Network Rail.
  2. Check if the goods, works, or services you offer are listed on the Railway Industry Classification List (RICCL).
  3. If listed, register on the RISQS system to become an audited supplier.
  4. Regularly check BravoNR and Network Rail’s procurement pipeline for bidding opportunities and relevant contacts.
  5. Familiarise yourself with Network Rail standards, which are available for free on their standards portal.

Working with Key Delivery Partners

• For major projects in Control Period 7, Network Rail relies on strategic partners, but support from a range of suppliers is still crucial.
• Suppliers providing goods, services, or works listed on the RICCL need to be audited. Tier 1 suppliers in the North West & Central region must publish subcontracting opportunities over £50k on the Competefor platform.
• Check with relevant buying organisations about their supplier assurance systems if you provide to buyers other than Network Rail.

Bidding for Contracts

• Pre-Qualification Questionnaire (PQQ): This step assesses your capability, suitability, and past performance. It includes qualification, technical, and commercial sections.
• Invitation to Tender (ITT): This document contains all the questions and requirements for your tender response. Be sure to adhere to the specified limits and deadlines.
• Framework Agreements: These agreements streamline the procurement process and account for about half of all awarded contracts.

Preparing to Bid

• Stay updated with your policies and ensure they’re current and signed.
• Prepare your latest three years of audited accounts and insurance documents.
• Keep your company’s registration number, VAT number, and DUNS number handy.
• Organise all required documents in one place for easy access.

Submission Tips

• Carefully review the tender pack to understand timelines and requirements.
• Stick to character and page limits.
• Plan your submission meticulously and highlight your SME advantages, such as personal service and flexibility.

Demonstrating Social Value

• Social value is a key part of the evaluation process, contributing at least 10% of the total score for procurements above the threshold. Show how your business can make a positive impact in areas like employment training, supply chain resilience, community engagement, and environmental sustainability.

Dispelling Common Myths

• COOM List: Only suppliers with existing contracts are on this internal billing tool.
• Framework Requirement: Frameworks are the primary route, but other opportunities are available. Regularly check the procurement pipeline and register on BravoNR for updates.
• SME Programme: There’s no specific SME programme to join, but the SME Action Plan outlines how Network Rail supports SMEs.

Procurement Body: APUC - Advanced Procurement for Universities & Colleges

Framework Values:

£175m to date

Scope:

APUC (Advanced Procurement for Universities and Colleges) manage a wealth of tenders, frameworks and mini-competitions for their Scottish University and College customers.

Their members include Scottish Universities and Colleges, as well as broader Scottish public sector bodies such as the Police, research centres and charities. While a lot of their members aren’t strictly classed as the ‘public sector’, but as they receive public funds, APUC runs their procurement in line public sector procurement rules for Scotland.

Established in 2007, APUC, offers procurement expertise, compliance and advice for all the Universities and Colleges in Scotland. Helping them achieve value for money, social value and community benefits.

Getting Started with APUC

1. Understand APUC's Role

APUC is dedicated to improving procurement processes for Scottish universities and colleges. Although these institutions are autonomous, many receive significant public funding, which means procurement is often conducted in line with public sector regulations.

2. Finding Opportunities

All procurement opportunities are advertised on the Public Contracts Scotland portal. By registering on this portal, you can receive automatic email alerts for tenders relevant to your business. This portal is your gateway to finding and applying for APUC-managed contracts.

3. Preparing Your Bid

• Documentation: Familiarise yourself with APUC's standard procurement documents, such as Pre-Qualification Questionnaires (PQQs) and Invitations to Tender (ITTs).
• Deadlines: Pay close attention to submission deadlines. Late submissions are typically not accepted.
• Answer Directly: When responding to tender questions, be direct and concise. Avoid including promotional materials unless explicitly requested.

4. Submission Process

APUC uses an e-tendering system for most submissions. Ensure you are comfortable with this digital process to avoid last-minute issues. Hard copy submissions are accepted in specific cases but check the tender requirements to be sure.

5. Engagement and Feedback

APUC is committed to fairness and transparency. After the tender process, they provide comprehensive feedback on your bid, highlighting strengths and areas for improvement. This feedback is invaluable for refining future bids.

6. Benefits of Collaborative Procurement

• Efficiency: Streamlined pre-qualification and tendering processes save time and reduce costs.
• Central Contact: APUC provides a single point of contact for all procurement-related queries.
• Best Practices: Engaging with APUC gives you the chance to influence procurement best practices and benefit from established standard processes.

7. Best Practices for Bidding

• Monitor Large Contracts: For SMEs, monitoring large contract awards can reveal sub-contracting opportunities.
• Equal Evaluation: Previous experience with a university or college doesn’t guarantee success. All bids are assessed equally against set criteria.
• Suppliers’ Charter: Familiarize yourself with the Suppliers’ Charter, which outlines mutual responsibilities between public sector buyers and suppliers.

8. E-Procurement Systems

APUC uses Pecos and Parabilis, e-procurement systems that facilitate efficient processing of orders, invoices, and payments. These systems help streamline business interactions, making it easier to comply with contract terms and saving time and costs.

TUCO (The University Caterers Organisation) Frameworks 

Framework Values:

£150m annually

Scope:

These members, plus affiliate members, represent higher education buyers who utilise TUCO for their catering requirements. In total this includes 120 universities, 200 colleges, 40 local authorities and 20 NHS Trusts.

Catering, and associated food, drink and supplies, spend through the frameworks which they create and manage nearly exceeds £150m each year. If you are a catering business, supplier of food, drinks or catering supplies and interesting in the higher education market or the public sector generally, TUCO is the place to be!

Tendering for TUCO Frameworks 

TUCO Guidance for Suppliers 

TUCO (The University Caterers Organisation) is the leading professional body for in-house caterers in higher and further education. Partnering with TUCO allows suppliers to access a wide range of opportunities within the education sector, ensuring value for money and adherence to high standards in catering services.

Steps to Becoming a TUCO Supplier

1. Understand TUCO's Mission:
   • Familiarise yourself with TUCO’s goals and values, particularly their commitment to sustainability and high-quality service.
2. Register Your Interest:
   • Visit the TUCO website and register your business on their procurement portal to stay updated on new tenders and relevant information.
3. Explore Current Opportunities:
   • Regularly check the TUCO portal for the latest tender opportunities. Pay attention to deadlines and specific requirements for each tender.

Preparing Your Business

• Document Compilation:
  • Ensure you have a well-organised library of essential documents, such as financial statements, insurance policies, sustainability reports, and previous contract details.
• Policy Updates:
  • Keep all your business policies up-to-date, including health and safety, environmental sustainability, and quality management policies.
• Understand TUCO Standards:
  • Review TUCO’s procurement and sustainability guidelines to align your practices with their expectations.

Navigating the Tender Process

1. Expression of Interest (EOI):
   • Submit an EOI through the TUCO portal. This step might include a brief overview of your business and its capabilities.
2. Pre-Qualification Questionnaire (PQQ):
   • Complete the PQQ to demonstrate your suitability. This questionnaire assesses your financial health, technical ability, and compliance with TUCO’s standards.
3. Invitation to Tender (ITT):
   • If you meet the PQQ criteria, you will receive an ITT. This document provides detailed instructions and requirements for your tender submission.

Crafting a Winning Tender

• Detailed Review:
  • Thoroughly read the ITT to understand the project scope, requirements, and evaluation criteria. Make sure you follow the instructions precisely.
• Clear and Concise Responses:
  • Answer each section of the ITT clearly and directly. Provide specific examples and evidence to support your responses.
• Emphasise Strengths and Innovations:
  • Highlight your business’s unique strengths, especially in areas such as quality, efficiency, and innovation. Show how you can add value to TUCO.
• Focus on Sustainability:
  • Sustainability is a key priority for TUCO. Demonstrate your commitment to sustainable practices and provide evidence of your environmental policies and initiatives.

Submission Tips

• Timely Preparation:
  • Start working on your tender as soon as possible to ensure you have enough time to gather all required information and documents.
• Adherence to Guidelines:
  • Follow all formatting and submission guidelines provided in the ITT. Ensure your submission is well-organised and professional.
• Review and Edit:
  • Carefully review your submission for any errors or omissions. It’s helpful to have another person review it as well.

After Submission

• Monitor for Updates:
  • Keep an eye on the TUCO portal and your email for any updates or additional requests from TUCO.
• Request Feedback:
  • If your tender is not successful, ask for feedback to understand areas for improvement and increase your chances of success in future bids.

PfH (Procurement for Housing) Frameworks 

Framework Values:

£245m across 3000+ contracts

Scope:

PfH (Procurement for Housing) is a specialist procurement and framework consultancy for the housing sector. They manage tendering opportunities, and develop frameworks and DPS (Dynamic Purchasing Systems) agreements for their members, which are housing association or Registered Providers (RPs) across the UK. If you are or want to be a supplier to the housing sector, PfH is likely to present many opportunities for your business to grow.

Tendering for PfH Frameworks 

PFH: A Practical Guide for Suppliers

Procurement for Housing (PfH) provides procurement services to the social housing sector. By partnering with PfH, suppliers can access a network of housing associations, local authorities, and other social housing providers, ensuring value for money and high standards in goods and services.

Initial Steps to Engage with PfH

Understand PfH’s Mission: Visit the PfH website to learn about their mission, values, and the benefits of working with them.

Register Your Business: Sign up on the PfH supplier portal, ensuring all your business details are current and accurate.

Stay Informed: Subscribe to PfH updates to receive notifications about new tender opportunities and important announcements.

Preparing for Tender Opportunities

Document Organisation: Assemble a comprehensive library of essential documents, including financial statements, insurance certificates, health and safety policies, and records of past contracts.

Policy Review: Regularly update your business policies, aligning them with PfH’s procurement guidelines and sustainability objectives.

The PfH Tendering Process

Initial Expression of Interest (EOI): Submit an EOI via the PfH portal, briefly outlining your business capabilities and why you’re a good fit for the framework.

Completing the Pre-Qualification Questionnaire (PQQ): This stage assesses your business’s financial health, technical expertise, and compliance with relevant standards. Provide detailed and accurate information to pass this stage successfully.

Responding to the Invitation to Tender (ITT): If you pass the PQQ, you will receive an ITT, detailing the contract requirements and evaluation criteria. Read this document carefully to understand what is expected.

Developing a Strong Tender Submission

Follow Detailed Instructions: Ensure you strictly adhere to the guidelines provided in the ITT. Present your submission in a well-organised and specified format.

Clear and Evidence-Based Responses: Provide concise and clear answers to each section of the ITT. Use specific examples and evidence to support your claims and showcase your business’s strengths.

Emphasise Unique Selling Points: Highlight what makes your business stand out, such as innovative solutions, high-quality standards, and cost-effectiveness. Explain how these benefits can deliver value to PfH members.

Focus on Sustainability and Social Value: Demonstrate your commitment to sustainability and social value, aligning with PfH’s goals. Provide evidence of your environmental policies and initiatives.

Practical Submission Tips

Early Preparation: Begin preparing your tender response as soon as possible to ensure you have ample time to gather all necessary information and documents.

Accuracy and Completeness: Double-check all documents for accuracy and completeness. Ensure your responses are error-free and clearly presented.

Professional Presentation: Organise your submission in a logical, professional manner. A well-structured response makes it easier for evaluators to review your tender.

After Submission

Monitor for Communications: Regularly check the PfH portal and your email for updates or requests for additional information.

Request Feedback: If your tender is unsuccessful, seek feedback to understand areas for improvement. This will help you enhance future submissions.

Jisc (Joint Information Systems Committee) Procurement Frameworks 

Framework Values:

£5m - £20m annually

Scope:

The UK’s leading digital body for tertiary education, the Joint Information Systems Committee (JISC) is a publicly funded platform for higher education institutions to procure digital goods and services. These include, but are not limited to:

• Network and IT services
• Digital resources
• Relevant advice
• Digital infrastructure
• Procurement consulting

Additionally, JISC operates the Janet network, which is a high-speed network for research and education institutions in the UK. 

A Guide to Bidding for JISC Frameworks

Introduction to Jisc

Jisc provides frameworks and dynamic purchasing systems (DPS) to support the procurement needs of the UK education and research sectors. They aim to save time and money, ensure legal compliance, and offer flexibility through a range of services.

Finding Opportunities

• Jisc Website: Regularly check the Jisc website for current and upcoming tender opportunities.
• Registration: Register on relevant procurement portals to access Jisc tenders.

Preparing Your Bid

• Understand the Framework: Jisc frameworks cover a wide range of services, from cloud infrastructure to network equipment. Ensure you understand the specific requirements and scope.
• Compliance: Meet all mandatory requirements, such as certifications and financial stability. Adhere to the Public Contracts Regulations and EC Treaty Principles.
• Tailored Responses: Address each question in the tender documents clearly and directly, focusing on how your solutions meet Jisc’s needs.

Submission Process

• Designated Portal: Submit your bid through the specified e-tendering portal. Ensure all documents are correctly formatted and uploaded.
• Deadlines: Plan to meet submission deadlines as late submissions are generally not accepted.

Engagement and Feedback

• Clarifications: Use the clarification period to ask any questions you may have about the tender.
• Feedback: After the evaluation, Jisc provides feedback on your bid. Use this information to improve future submissions.

Key Benefits of Jisc Frameworks

• Cost Savings: Collaborative spend savings and reduced administrative costs.
• Time Efficiency: No need for a full procurement process; call-offs reduce timescales.
• Legal Compliance: Proven compliance with procurement regulations.
• Negotiated Terms: Terms are tailored to customer needs, reducing the need for extensive legal input.
• Flexibility: Options for direct award to top-ranked suppliers or mini-competitions for more complex needs.

Best Practices for Bidding

• Stay Updated: Regularly check the Jisc website and relevant portals for new opportunities.
• Quality and Compliance: Ensure your submissions are high quality and fully compliant with all tender requirements.
• Leverage Feedback: Use feedback from previous bids to continually improve your submissions.

Crescent Purchasing Consortium: Framework Organisation 

Scope:

CPC (Crescent Purchasing Consortium) is owned and run by the further education sector and specialises in developing compliant frameworks for the education sector. They advertise tenders for everything from catering to cleaning, from ICT to travel and create approved suppliers who can work with schools, academies, MATS, free schools, adult and private colleges and Universities.

A Guide to Working with Crescent Purchasing Consortium (CPC) for Suppliers

Introduction to CPC

The Crescent Purchasing Consortium (CPC) supports the procurement needs of the education sector, including schools, colleges, and universities. Becoming a CPC supplier involves participating in a structured tender process to secure a place on one of their framework agreements.

Steps to Becoming a CPC Supplier

1. Understand CPC's Procurement Process
   • CPC frameworks are designed to streamline procurement for educational institutions, ensuring compliance with procurement regulations and delivering value for money.
   • Framework agreements typically last 2 to 4 years, with no mid-term additions.
2. Find Tender Opportunities
   • Visit the CPC Contracting Pipeline to view upcoming tenders and the expected award dates.
   • Register on the MultiQuote portal to access and respond to CPC tenders.
3. Preparing Your Bid
   • Documentation: Carefully review the tender documents, which may include Selection Questionnaires (SQs) and Invitations to Tender (ITTs).
   • Compliance: Ensure your submission meets all specified requirements, such as financial stability, certifications, and health and safety standards.
   • Quality Responses: Provide thorough, clear, and relevant answers to all questions. Tailor your responses to the specific needs of the tender.
4. Submission Process
   • Submit your bid via the MultiQuote portal. Ensure all documents are uploaded correctly and meet the specified formats and requirements.
   • Adhere to all deadlines, as late submissions are typically not accepted.
5. Engagement and Feedback
   • CPC values transparency and provides feedback on tender submissions. Use this feedback to improve future bids and understand areas for enhancement.
6. Dynamic Purchasing Systems (DPS)
   • Unlike traditional frameworks, DPS allows suppliers to join at any time during the contract period, providing ongoing opportunities for engagement.

Benefits of Working with CPC

• Streamlined Processes: Simplified procurement processes save time and reduce costs.
• Wide Reach: Access to a large network of educational institutions.
• Support for SMEs: CPC frameworks are designed to be accessible for small and medium-sized enterprises, promoting fair competition.

Best Practices

• Stay Informed: Regularly check the CPC Contracting Pipeline and MultiQuote portal for new opportunities.
• Focus on Quality and Compliance: Ensure your submissions are high quality and fully compliant with all tender requirements.
• Engage with Feedback: Use the feedback from CPC to continually improve your tender responses.

LHC Frameworks 

Over 700 publicly funded organisations throughout the UK

Framework Values:

Projects valued around £350million each year

Scope:

Offering national coverage combined with local expertise and delivery, the LHC is committed to working sustainably with local communities, sharing benefits and providing extensive support to both members and suppliers.

Frameworks for the LHC cover areas such as Professional Services, Energy Efficiency, Property Protection & Maintenance, Construction & Refurbishment and Roofing, Windows & Doors. To date, they have operated 19 Frameworks, worked alongside suppliers on over 1000 projects with a value of £463million and counting.

Supplier Bidding Guidance for LHC Frameworks 

LHC Procurement Group is a leading provider of free-to-use framework agreements used by local authorities, social landlords and other public sector bodies in the UK. Their frameworks are umbrella agreements that set out the terms, including specification, quality, price and quantity, under which contracts (call-offs) can be made throughout the duration of the agreement.

For suppliers interested in bidding and winning a place on an LHC framework, the process typically involves these five steps:

1. Find a notice
2. Express interest
3. Complete the Invitation to Tender (ITT)
4. Evaluation and award
5. Awarded a place

Once a supplier is awarded a place on an LHC framework, they spend less time bidding and more time delivering projects. This allows for more money to be passed on in savings to the public sector and enables suppliers to build long-term relationships with clients.

LHC's construction-led consultancy frameworks portfolio provides an end-to-end overview of their entire offering. Each framework has been developed to provide a one-stop solution for the provision of construction-related consultancy services.

By using an LHC framework, suppliers can access new public sector customers and contracts more efficiently and cost-effectively. As a not-for-profit organisation, LHC returns any surplus to their associate partners to improve social value outcomes in accordance with their vision of "improving lives and places through quality procurement solutions".

Schools' Buying Club (Hub) Frameworks 

Framework Values:

Over £2.2billion spend to date

Scope:

Established in 2009 as a response to the Government’s drive to improve efficiency within the public sector, the North West Construction Hub (NWCH) services clients from a wide range of groups, including Local Authorities, Local Government, Blue Light Authorities, Universities and Colleges, NHS Foundation Trusts, Housing Trusts, Transport Boards, Free Schools and Academies. The frameworks hosted within the NWCH are divided into 3: High Value (£8m+), Medium Value (£2m-£10m) and Low Value (£500k-£3m). The NWCH has a proven track record of facilitating over 436 projects to 113 clients at a combined estimated value of £2.2 billion.

Bidding for School Buying Club Frameworks

Schools' Buying Club is a leading provider of procurement solutions for schools and Multi-Academy Trusts (MATs) across the UK. They offer a range of frameworks that cover various categories of goods and services, such as cleaning, catering, ICT, and more.

As a supplier, bidding for and winning a place on a Schools' Buying Club framework can be an excellent opportunity to access a wide range of potential customers in the education sector. Here's how you can go about it:

1. Monitor the Schools' Buying Club website for upcoming framework opportunities that align with your business offerings.
2. Once a suitable framework is identified, express your interest and request the tender documents.
3. Carefully review the tender documents and submit a comprehensive bid that demonstrates your company's expertise, experience, and ability to deliver high-quality services at competitive prices.
4. If your bid is successful, you'll be awarded a place on the framework for a set period, typically several years.

Being on a Schools' Buying Club framework can help you win contracts more efficiently, as schools and MATs can directly award contracts or run mini-competitions among the pre-approved suppliers. This streamlined process saves time and resources for both suppliers and buyers.

To maximise your chances of winning contracts through a Schools' Buying Club framework, consider the following:

• Respond promptly to any opportunities that arise through the framework
• Tailor your proposals to meet the specific needs and requirements of each school or MAT
• Highlight your company's commitment to delivering value for money and supporting the education sector
• Build strong relationships with the Schools' Buying Club team and the schools/MATs you work with

By securing a place on a Schools' Buying Club framework and actively pursuing opportunities, you can expand your customer base, win new contracts, and establish your company as a trusted supplier in the education sector.

NHS SBS Frameworks

Framework Values:

Over £3billion spent using NHS SBS frameworks to date

Scope:

Established in 2005 as an innovative partnership between the Department of Health and Social Care (DHSC) and digital experts Sopra Steria, the NHS Shared Business Services platform aims to increase efficiency and quality and provide savings across public sector healthcare procurement in England. The services advertised across the various contracts and frameworks hosted by NHS SBS utilise both SMEs and national providers.

Currently, two thirds of all NHS Trusts and commissioners use NHS SBS to procure goods and services, with a £3billion spend and over £726million worth of savings successfully delivered to the NHS. 54 active framework agreements give NHS sector buyers access to over 2300 suppliers and are organised across four main categories: Business Services, Construction and Estates, Digital and IT and Health.

Bidding for NHS SBS Frameworks 

If you're a supplier looking to bid for and win a place on an NHS Shared Business Services (NHS SBS) framework, here's a detailed guide on how to make the most of this opportunity:

Being appointed as an NHS SBS Framework Agreement Supplier is a significant achievement that can help you expand your customer base and grow your business in the healthcare and public sectors. NHS SBS encourages suppliers to promote their award to ensure existing and potential customers are aware of what they offer.

To effectively promote your position on an NHS SBS framework and win contracts, consider the following:

1. Use the NHS SBS supplier badge on digital channels and print materials, such as presentation slides, promotional material (brochures, leaflets, emails, banners), promotional graphics (social media), web pages, and event stands. Make sure to use the badge in line with the provided brand guidelines.
2. Issue a press release or article to announce and explain your partnership with NHS SBS to existing and potential customers. When describing NHS SBS, use their full name in the first instance, which can be abbreviated to NHS SBS, and include a link to their website. You can also use the provided boilerplate text to provide more detail on the organisation.
3. When describing your agreement, state your company name, the name of the framework agreement, and the specific Lots you've been named on. Explain what customers can access through each Lot, and work with the NHS SBS category manager to ensure the wording is accurate.
4. Develop client stories and case studies to showcase the benefits of the framework agreement and the savings customers have successfully achieved by working with you. Work with the NHS SBS category manager to develop these materials and send them for approval before use.
5. Announce your partnership with NHS SBS on social media using the pre-approved supplier logos and images provided by the framework agreement lead. Tag NHS SBS using their official handles on LinkedIn and Twitter.

To maximise your chances of winning contracts through an NHS SBS framework:

• Respond promptly to any opportunities that arise
• Tailor your proposals to meet the specific needs and requirements of each customer
• Highlight your company's commitment to delivering value for money and supporting the healthcare sector
• Build strong relationships with the NHS SBS team and the customers you work with

Remember to send all press releases and literature regarding your award to NHS SBS for approval before distribution, and only refer to the goods and services available under the terms of the framework agreement.

By leveraging your position on an NHS SBS framework and actively pursuing opportunities, you can establish your company as a trusted supplier in the healthcare and public sectors, win new contracts, and contribute to the delivery of cost-effective and high-quality services to the NHS.

Crown Commercial Services (CCS) Frameworks

Thousands of public/third-sector buyers annually

Framework Values:

£22.7billion in the year 20/21

Scope:

The largest public procurement organisation in the UK, CCS uses its commercial expertise to help buyers in central government and across the public and third sectors to purchase a huge range of goods and services, from locum doctors to laptops. Due to the size and scale of CCS, buyers can expect competitive prices and a large number of suppliers, from multinational companies to small and medium businesses (SMEs), vying for places on their many framework agreements.

Frameworks hosted on CCS encompass a huge range of services and values and are divided into various categories.

Tendering for Crown Commercial Services (CCS) Frameworks 

If you're a supplier looking to bid for and win a place on a Crown Commercial Service (CCS) framework, here's a detailed guide on how to navigate the process and make the most of this opportunity:

Becoming an appointed supplier on a CCS framework can significantly boost your business growth by providing access to a wide range of public sector customers. To bid for and win a place on a CCS framework, follow these steps:

1. Monitor the Find a Tender service and Contracts Finder for CCS tender opportunities relevant to your business area. You can also check the upcoming agreement page on the CCS website to see what opportunities are coming up.
2. When a suitable tender opportunity arises, respond to the contract notice on the Find a Tender service to express your interest. Keep in mind that expressing interest does not guarantee success.
3. To be awarded a position as a supplier on a CCS framework, you need to be successful in the Find a Tender service process. Carefully review the tender documents and submit a comprehensive bid that demonstrates your company's expertise, experience, and capacity to deliver the required goods or services. Highlight your unique selling points and provide evidence of successful projects you've completed in the past.
4. CCS evaluates all bids based on pre-determined criteria, which may include quality, price, social value, and other factors. If your bid is successful, you'll be appointed to the framework for its duration.

It's important to note that there are no joining fees for CCS frameworks. Suppliers pay a small commission, or levy, based solely on the value of sales made through the framework. The commission varies by agreement but currently averages just 0.33%.

Once a framework is awarded, additional suppliers cannot be added. If you miss the opportunity to bid, you'll need to wait until the next relevant tender opportunity arises. New procurements typically start several months before the current arrangement's expiry date.

If there are no relevant tender opportunities currently available for your area of business, you may be able to subcontract your services to suppliers on existing agreements. Contact the relevant supplier directly if this is something you're interested in.

To maximise your chances of winning contracts through a CCS framework once you've secured a place:

• Respond promptly to any opportunities that arise
• Tailor your proposals to meet the specific requirements of each customer
• Demonstrate your ability to deliver high-quality goods or services, value for money, and positive social impact
• Build strong relationships with customers and the CCS team

By successfully bidding for and winning a place on a CCS framework, you can establish your company as a trusted supplier in the public sector, access new markets, and grow your business through long-term relationships with a diverse range of customers.

UKUPC (UK Universities Purchasing Consortium) Frameworks 

Framework Values:

£1.3bn annually

Scope:

As a group these organisations had £1.3bn spend through their frameworks in the last 12 months. They have a combined 112 frameworks, with 30 new or retendered frameworks each year. These frameworks include 180 SME suppliers, so if you are a supplier to the higher education sector or have aspirations to work in the sector they really are a critical path to success and business growth.

While you need to refer to the specific purchasing consortiums above in order to source their frameworks and opportunities, UKUPC provides procurement strategy, guidance and training to both public sector buyers and suppliers.

Tendering for UKUPC Frameworks 

Winning a place on a UK Universities Purchasing Consortia (UKUPC) framework can be a game-changer for your business, opening doors to a vast array of educational institutions across the UK. But how do you navigate the bidding process and make the most of this opportunity? Here's a step-by-step guide to help you succeed:

First things first, keep a close eye on the websites of the eight consortia within UKUPC. These include APUC, HEPCW, LUPC, NEUPC, NWUPC, SUPC, TEC, and TUCO. Each consortium will advertise relevant tender opportunities, so make sure you don't miss out.

When you spot a tender that aligns with your business offerings, it's time to express your interest. Follow the instructions in the contract notice, which may involve registering on a specific e-tendering platform used by the consortium.

Next, dive into the tender documents and craft a compelling bid. This is your chance to shine a spotlight on your company's expertise, experience, and ability to deliver top-notch goods or services. Don't be shy about highlighting your unique selling points and showcasing your past successes. Just make sure you tick all the boxes and meet the required criteria.

Once you've submitted your bid, the consortium will evaluate it against pre-determined factors like quality, price, and social value. If your bid comes out on top, congratulations! You've secured a coveted spot on the framework for its duration.

Now that you're on the framework, it's time to start bidding for and winning contracts from educational institutions across the UK. This streamlined process is a real time-saver compared to traditional procurement methods.

To boost your chances of success, be quick to respond to opportunities, tailor your proposals to each institution's specific needs, and demonstrate your commitment to delivering quality, value, and excellent customer service. Don't forget to nurture strong relationships with the consortium team and the educational institutions you work with.

By following these steps and securing a place on a UKUPC framework, you'll position your company as a trusted supplier in the education sector, unlock new markets, and cultivate long-term partnerships with a wide range of customers. So, what are you waiting for? Start bidding and watch your business grow!

Yorkshire Purchasing Organisation (YPO) Frameworks 

Framework Values:

£50,000 to £25,000,000

Scope:

YPO (Yorkshire Purchasing Organisation) is a framework body with approximately 100 frameworks - covering buildings & construction, emergency services, energy, catering, furniture, fleet supply and FM.

Tendering for YPO Frameworks

Are you a supplier looking to expand your business opportunities by working with YPO? Securing a place on a YPO framework can open doors to a wide range of public sector customers, but how does the process work? Here's a simple guide to help you understand how to bid for YPO frameworks, what you need to have in place, and how to win work through these frameworks.

First things first, let's talk about how to bid for YPO frameworks. YPO advertises all their framework opportunities on their website and on the government's Find a Tender service. To stay in the loop, keep an eye on these platforms and register your interest when a relevant opportunity comes up.

When you find a suitable framework, you'll need to express your interest and complete a tender submission. This is your chance to showcase your company's strengths, experience, and ability to deliver the goods or services required. Make sure you provide all the necessary information and evidence to demonstrate why you're the right fit for the framework.

YPO evaluates all tenders based on pre-defined criteria, which can include factors like price, quality, and social value. If your bid is successful, congratulations! You'll be awarded a place on the framework for a set period, usually a few years.

Now, what do you need to have in place to be eligible for a YPO framework? First and foremost, you'll need to demonstrate that you have a strong track record of delivering similar goods or services. You'll also need to show that you have the financial stability and capacity to handle the potential volume of work.

In addition, YPO looks for suppliers who are committed to delivering value for money, quality, and social value. This means having robust quality assurance processes, a focus on sustainability, and a commitment to supporting local communities and economies.

So, you've secured a place on a YPO framework – now what? How do you actually win work through the framework? Well, once you're on the framework, YPO's public sector customers can access your goods or services directly, without having to run a full procurement process.

This means that when a customer needs something that falls under your framework, they can simply come to you and other approved suppliers to request quotes or proposals. To increase your chances of winning work, make sure you respond promptly to these requests, offer competitive prices, and demonstrate how you can meet the customer's specific needs.

It's also a good idea to build relationships with YPO and their customers. Attend supplier events, showcase your expertise, and look for opportunities to collaborate and innovate. The more you engage with the YPO community, the more likely you are to win work through the framework.

In summary, winning a place on a YPO framework can be a game-changer for your business, giving you access to a wide range of public sector customers. By understanding the bidding process, having the right things in place, and proactively seeking opportunities, you can successfully win work through YPO frameworks and grow your business in the public sector market.

EEM (Efficiency East Midlands) Frameworks 

Framework Values:

£145m annually

Scope:

EEM (Efficiency East Midlands) is a non-for-profit organisation, which now works across the UK and the public sector as a whole; from councils and housing associations, from NHS Trusts to schools and academies. They develop and manage a range of tenders, frameworks and the associated ‘call-offs’ for their members.

If you are a supplier looking to grow your company and gain new public sector clients, EEM could a great solution for your business.

Tendering for EEM Frameworks 

EEM is a not-for-profit procurement consortium that provides a wide range of compliantly procured frameworks and dynamic purchasing systems (DPS) covering most aspects of repairs, maintenance, and new build projects for the public sector.

By successfully bidding for and securing a place on an EEM framework, businesses can tap into a wealth of opportunities and benefits, including:

1. Access to a wide range of public sector clients, including local authorities, housing associations, and other public sector bodies
2. Streamlined procurement processes that save time and resources compared to traditional tendering methods
3. The potential for long-term, high-value contracts that provide a stable and predictable revenue stream
4. The ability to build strong, lasting relationships with clients and establish a reputation as a trusted and reliable supplier
5. Opportunities to innovate, collaborate, and share best practices with other suppliers and clients on the framework

To successfully bid for an EEM framework, businesses should follow these key steps:

1. Monitor the EEM website and other relevant procurement portals for upcoming framework opportunities that align with their goods, services, or works
2. Carefully review the framework documentation, including the specification, contract terms, and evaluation criteria, to ensure they fully understand the requirements and can demonstrate their ability to meet them
3. Prepare a comprehensive, well-structured, and compelling tender submission that highlights their expertise, experience, and unique value proposition, supported by relevant case studies, testimonials, and other evidence
4. Ensure all required documentation is complete, accurate, and submitted on time, in line with the tender instructions
5. Demonstrate a commitment to quality, value for money, and social value, in line with EEM's core values and objectives
6. Proactively engage with EEM and its members, attending supplier events, workshops, and other networking opportunities to build relationships and showcase their capabilities

Once awarded a place on an EEM framework, businesses can take advantage of a range of support services and benefits provided by EEM, including:

1. Regular supplier engagement events and workshops to facilitate networking, knowledge-sharing, and best practice exchange
2. Access to EEM's procurement expertise and market intelligence, helping suppliers stay up-to-date with the latest trends, challenges, and opportunities in the public sector
3. Opportunities to collaborate with other suppliers on the framework to deliver innovative, value-added solutions to clients
4. Ongoing support and guidance from EEM's dedicated supplier management team, helping suppliers maximise their success on the framework

In addition to these benefits, EEM also offers a unique Community Donations scheme, where a percentage of the revenue generated through the framework is reinvested into local communities and social value initiatives. By working with EEM, businesses can not only grow their own operations but also contribute to positive social and economic outcomes in the communities they serve.

STaR (Stockport, Trafford and Rochdale) Procurement Frameworks 

Framework Values:

£1.2bn annually

Scope:

As a Greater Manchester-based professional bid writing business, we help a lot of our local clients get awarded onto frameworks and win tenders managed by STaR Procurement. We work on over 500 tenders and frameworks each across a wide range of public sector buyers, and we have to say, STaR Procurement opportunities are our favourite!

Tendering for STaR Frameworks 

Understanding STaR Procurement

STaR Procurement is a shared service supporting Stockport, Trafford, and Rochdale Councils. They aim to deliver value for money through collaborative procurement practices.

Finding Opportunities

• Current Opportunities:
  • Visit the STaR Procurement website to view current tender opportunities.
  • Register on the ProContract procurement portal to access and bid for these opportunities.
• Procurement Calendar:
  • Check the procurement calendar on the STaR website to plan for upcoming tenders.

Preparing to Bid

• Registration:
  • Register your business on the ProContract portal. Ensure your profile is complete and up-to-date.
• Document Library:
  • Prepare a library of essential documents, including financial records, insurance certificates, and company policies.
• Stay Updated:
  • Regularly update your policies and ensure they reflect the latest standards and regulations.

The Bidding Process

1. Expression of Interest:
   • Express your interest in a tender via the ProContract portal. This step might require completing a basic questionnaire.
2. Pre-Qualification Questionnaire (PQQ):
   • Complete the PQQ, which assesses your suitability and capability. This might include sections on financial stability, technical ability, and compliance with regulations.
3. Invitation to Tender (ITT):
   • If you pass the PQQ stage, you will receive an ITT. This document contains detailed requirements for the contract.
   • Carefully read all instructions and criteria in the ITT. Adhere to specified formats and deadlines.

Writing Your Tender

• Understand the Requirements:
  • Review the tender documents thoroughly to ensure you understand the project requirements and evaluation criteria.
• Answer Precisely:
  • Address each question clearly and directly. Provide evidence to support your claims.
• Highlight Your Strengths:
  • Emphasise your unique selling points, particularly any innovations or efficiencies you can bring to the project.
• Social Value:
  • Demonstrate your commitment to social value, such as local employment, sustainability initiatives, and community engagement. STaR often includes social value as a key evaluation criterion.

Practical Tips

• Plan Ahead:
  • Allow plenty of time to complete your tender response. Last-minute submissions can lead to errors or omissions.
• Compliance:
  • Ensure all your certifications and policies are up-to-date and comply with the tender requirements.
• Clarity and Conciseness:
  • Be clear and concise in your responses. Avoid jargon and ensure your submission is easy to read.
• Review and Revise:
  • Review your submission carefully. It can be helpful to have someone else read it to catch any errors or unclear sections.

Post-Submission

• Follow-Up:
  • After submission, monitor the ProContract portal and your email for any updates or requests for additional information.
• Feedback:
  • If unsuccessful, seek feedback on your submission. This can provide valuable insights for future bids.

Procurement Body:

NWUPC (North Western Universities Purchasing Consortium)

Framework Values:

£50,000 to £15,000,000

Scope:

NWUPC North Western Universities Purchasing Consortium) is owned by 24 universities in the North West of England. They manage a wealth of tenders, frameworks and mini-competitions for these Universities. If you are a North West-based or national supplier to the education sector this is a key stakeholder in the industry. 

Tendering for NWUPC Frameworks 

A Practical Guide for Suppliers

The North Western Universities Purchasing Consortium (NWUPC) supports higher education institutions through collaborative procurement. As a supplier, partnering with NWUPC opens opportunities to work with universities and colleges, ensuring value for money and high-quality standards.

Getting Started

To begin, visit the NWUPC website to understand their mission and values. Register your business on the NWUPC portal with complete and accurate details. Subscribe to updates to stay informed about new tender opportunities.

Preparation

Organise Your Documents: Create a library of essential documents, such as financial statements, insurance policies, and health and safety records. Ensure these documents are up-to-date and ready for submission.

Align Your Practices: Review NWUPC’s procurement guidelines and sustainability goals. Adjust your business practices to align with these standards, showcasing your commitment to their values.

Navigating the Tender Process

Expression of Interest (EOI): Start by submitting an EOI through the NWUPC portal. Highlight your business capabilities succinctly, focusing on what makes your company a good fit for the framework.

Pre-Qualification Questionnaire (PQQ): If your EOI is successful, complete the PQQ. This will assess your financial stability, technical ability, and compliance with NWUPC’s standards. Be thorough and honest in your responses, providing all required information.

Invitation to Tender (ITT): If you pass the PQQ stage, you will receive an ITT. This document outlines the detailed requirements and criteria for the contract. Read the ITT carefully, ensuring you understand the project scope and evaluation criteria.

Crafting Your Tender

Follow Instructions: Adhere strictly to the guidelines provided in the ITT. Ensure your submission is well-organised and follows the specified format.

Be Clear and Concise: Provide clear, concise answers to each section of the ITT. Use specific examples and evidence to support your claims, demonstrating how your business meets the requirements.

Highlight Your Strengths: Emphasise your unique selling points, such as innovation, quality, and cost-effectiveness. Show how your solutions can deliver value to NWUPC members.

Focus on Sustainability: Demonstrate your commitment to sustainability. Provide evidence of your environmental policies and initiatives, aligning with NWUPC’s sustainability goals.

Submission Tips

Plan Ahead: Start preparing your tender as early as possible. Gather all necessary information and documents well in advance of the submission deadline.

Ensure Accuracy: Double-check all documents for accuracy and completeness. Ensure your responses are clear and free of errors.

Professional Presentation: Organise your submission logically and professionally. A clear structure will make it easier for evaluators to review your tender.

Post-Submission

Monitor for Updates: After submission, regularly check the NWUPC portal and your email for any updates or requests for additional information.

Seek Feedback: If your tender is unsuccessful, request feedback. Understanding where you can improve will help you in future bids.