A Guide to Writing a Recruitment Tender

With so many varying industries sending out Invitations to Tender (ITTs), it can be challenging to tailor your bid proposals to best suit each industry and their requirements. 

Specific tenders require specific details and will each ask a set of questions unique to their sector. Those tendering in the recruitment industry will need to be prepared to answer, in detail, the questions that will be asked and understand the difference in recruitment tenders when compared to others.

What is a recruitment tender?

A recruitment tender is where public and private sector businesses seek to outsource the process of attracting and hiring appropriately qualified candidates for specific job roles.

Many businesses choose to outsource major functions, such as recruitment, to streamline their overall business processes. Tendering for recruitment allows a business to hand this responsibility off to a professional who has the abilities to easily attract and source appropriate candidates.


Tendering for recruitment also allows businesses to free up time and control costs, making things far more efficient in-house. It helps to reduce the risk of a low staff retention rate due to business owners rushing the hiring process.

How to find recruitment tenders

There are many ways in which you can find recruitment tenders, but the easiest way is through using our comprehensive, unique platform Tender Pipeline. Tender Pipeline is a free software that allows businesses to search for specific tenders, narrowing results down by desired location and contract type to save you time.

Our intelligent system can send you alerts if an applicable job comes to tender, ensuring that you never miss out on a potential opportunity. You can specify your search to only show recruitment tenders on Tender Pipeline, making these opportunities easy to view and track.

Common recruitment tender questions

When bidding for recruitment tenders, you’ll need to be prepared to answer a set list of questions relating to the industry and explain how you can provide the best service in response. 

The questions tend to be split into certain categories, including:

  • Your knowledge of the industry
  • Previous experience with recruitment
  • Your processes and how you work
  • How you will manage the work and communicate with the business
  • Some common recruitment tender questions are based on:
  • Recruitment Process/Candidate Journey
  • Attraction
  • Screening and Vetting
  • Account Management
  • Contract Management
  • Legislative Compliance (e.g AWR, IR35)
  • Social Value
  • Added Value (to include innovation, awards and accreditations)

Top tips for winning recruitment tenders

Recruitment and the correct, most appropriate supply of staff will always be in demand by companies needing to spend the time spent on hiring, elsewhere. 

Our bid writing experts at Thornton & Lowe have plenty of knowledge and experience in writing recruitment tender bids, so can offer key insights into how you can win these tenders. 

Our most important tips to keep in mind when bidding for and writing a recruitment tender are:

Our Track Record With Recruitment Tenders

We aim to:

  1. Clearly outline your USPs - What is it about your recruitment methodology that is different from your competitors?
  2. Get the tone right - Recruitment is a people-centred service, so make sure this is reflected in your response.
  3. Get your industry knowledge across - How does your approach differ when recruiting across different industries? What specialist knowledge does your team have that will guide candidates through the market and give them confidence that you understand their career journey/goals?

Writing bids and tailoring your proposals to suit a specific industry can be tough. Before you can write a great recruitment tender, you’ll need to be confident in general bid and tender writing first.

You’ll need to follow a standard set of bid writing guidelines and remain compliant with regards to your attached tender documents, word counts, page limits, win themes and timelines, to name a few. Our bid writing tips for maximum success may be of help to you, but if you are still struggling with writing bids, we are here to offer support.

Our bid writing experts can help you to secure lucrative recruitment contracts, or alternatively, you can be taught how to write strong, compliant and competitive recruitment tenders on our bid writing training courses.

Thornton & Lowe can help with recruitment tenders

If you are struggling to write an effective recruitment tender and need some guidance from our experienced bid writers, get in touch today. We’re more than happy to chat with you about the tenders you are interested in and how we can support you in writing winning bids.


Speak with a Recruitment Bid Writing expert today


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