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Procurement compliance, contract management & value for money services
Taking the stress out of organising your current bids and planning your pipeline
Helping you to produce a comprehensive and compliant CRP
Our specialist bid recruitment division
Stand out from the competition
AI-based bid writing tools
Finding tenders that suit your business
Partner with us to improve your bid output
A range of standard Bid Templates, produced by our experts for your sector
How to sell your goods and services to UK government agencies
At Thornton & Lowe we not only provide bid writing services but also, and only within the grounds maintenance sector, we also provide pricing for tenders and frameworks specifically into public sector contracts. We can offer the full package! When it comes to pricing grounds maintenance tenders, we can fully complete the commercial section, ready for your review your pricing submission and provide advice and guidance, as a benchmark.
Grounds maintenance tenders are often issued by local councils, housing associations, and private companies. The process typically starts with a pre-qualification questionnaire (PQQ) to shortlist suitable contractors. If successful, you'll receive an invitation to tender (ITT).
The ITT package includes:
You'll need to submit a detailed proposal outlining your approach, experience, and costs. It's crucial to read all documents carefully and follow instructions precisely.
Creating a winning bid takes time and expertise. Here's how to make your offer stand out:
Pricing is then a key factor. You need to strike a balance between competitiveness and profitability. An expert grounds maintenance quantity surveyor can review your pricing strategy and suggest improvements.
Consider getting help from bid writing specialists. They can manage the entire process, from initial review to final submission.
Tenders are usually scored based on a mix of quality and price. Common evaluation criteria include:
Percentages vary between contracts, so check the ITT carefully. Focus on areas with higher weightings to maximise your score.
Provide clear evidence to support your claims. Use specific examples and measurable results where possible. This helps evaluators understand your capabilities and increases your chances of success.
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How you get paid affects your cash flow and profits. Common options include:
Each has pros and cons. Monthly fees give steady income but may not cover extra work. Per-visit charges can be more flexible but less predictable.
When there is an option our commercial team can help you pick the best structure for each contract. They can also spot unfair payment terms that could hurt your business. With the right advice, you can negotiate better deals that keep your cash flow healthy.
Effective pricing is crucial for winning grounds maintenance tenders. A well-crafted strategy can set your bid apart and boost your chances of success.
Market Rate Analysis
To price your grounds maintenance tender competitively, you need to understand the market rates. Research similar contracts in your area to get a baseline. Look at past winning bids if available. Consider factors like:
You can use this information to ensure your pricing is in line with industry standards. Be careful not to underprice, as this can hurt your profit margins. Equally, avoid overpricing, which could make your bid less attractive.
Value-Based Pricing
Instead of focusing solely on costs, think about the value you provide. Highlight unique benefits of your service that justify your pricing. This might include:
Show how these features save money or add value in the long run. For example, efficient mowing techniques might reduce the frequency of cuts needed. Proper tree care could prevent costly damage during storms.
Remember, the lowest bid doesn't always win. Buyers often look for the best value, not just the cheapest option.
Social Value and Quality method statements also allow you to balance up pricing, depending on your likely competition.
Improving operational efficiency is key to competitive pricing and winning grounds maintenance tenders. Smart strategies can help you reduce costs and optimise resources effectively. This is an area we can work with you in order to ensure a lean delivery model.
Digital tools can streamline your operations and slash expenses. Use GPS tracking to plan efficient routes and reduce fuel costs. Implement maintenance scheduling software to prevent equipment breakdowns and minimise downtime. Automated invoicing systems can cut administrative hours and improve cash flow.
Consider investing in electric or hybrid vehicles to lower fuel consumption. Smart irrigation systems can reduce water usage and labour costs. Thornton & Lowe can assess your current tech setup and recommend cost-effective solutions tailored to your business. Our experts can help you integrate these tools into your tender pricing strategy.
Labour Optimisation
Skilled workforce management is crucial for competitive pricing. Cross-train your staff to handle multiple tasks, increasing flexibility and reducing idle time. Implement performance metrics to identify top performers and areas for improvement.
Create efficient work schedules that match staffing levels to workload. Use seasonal workers or part-time staff during peak periods to avoid overstaffing in quieter times. Invest in ongoing training to boost productivity and reduce errors.
Thornton & Lowe's grounds maintenance specialists can review your labour allocation and suggest optimisations. We can help you build these efficiencies into your tender pricing, giving you a competitive edge.
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