Helping Charities understand if Public Procurement Rules apply to them
In the UK, charities may find themselves subject to public procurement rules in certain circumstances. The determining factor is whether a charity meets the criteria to be classified as a "contracting authority." If classified as such, the charity must comply with the Public Contracts Regulations 2015 (PCR 2015) when conducting tenders.
A charity may be considered a "contracting authority" if it meets any of the following conditions:
- Receives Substantial Public Funding - if a charity receives more than 50% of its funding from government, local authorities, or NHS Trusts, it may be deemed a "contracting authority."
- Performs Public Functions - when a charity is tasked with providing services or functions typically carried out by the government or public sector, it might be classified as a "contracting authority."
- Government Influence on Trustee Board - if more than half of the charity's trustee board members are appointed by government bodies, it could be considered a "contracting authority."
Charities falling under the definition of "contracting authorities" must ensure compliance with public procurement rules when entering into contracts for goods, services, or construction works above a stated value threshold. This includes conducting a transparent procurement process in accordance with one of the procedures outlined in the PCR 2015.
It's important for charities to be aware of their funding sources and the extent of their involvement in public functions or government-appointed governance. Careful consideration of these factors will help charities determine if they are subject to public procurement rules and, if so, ensure they follow the necessary procedures when conducting tenders and awarding contracts.
Being informed and compliant with the regulations will enable charities to navigate the procurement landscape successfully and fulfil their objectives while upholding transparency and fairness in their contracting activities.
Charity Procurement Compliance Support Services
We work with charities who are classed as Contracting Authorities to ensure:
- Monitor procurement changes and implement updated procedures
- Procurement compliance
- Achieve value for money
- Improve their contracts through supplier management