Understanding Management Consultancy Framework 4

What is Management Consultancy Framework 4?

Management Consultancy Framework 4 (MCF4) is a comprehensive agreement facilitated by Crown Commercial Service (CCS) that streamlines the procurement process, enabling central government and public sector organisations to access a wide range of cost-effective consultancy services from vetted suppliers. This framework provides access to expert advice across various specialisms, including business strategy, policy development, infrastructure, procurement, health and social care, and more.

Key Features

Designed to facilitate the streamlined procurement of management consultancy services by public sector organisations, the MCF4 offers many benefits for contracting authorities and suppliers alike. The key features of the framework include:

• Diverse supplier pool: Ensuring a wide array of expertise and perspectives,
• MCF4 offers a diverse pool of suppliers, ranging from SMEs to large multinational consultancy firms
• Cyber Essentials Accreditation: Ensuring robust cybersecurity measures are in place, all suppliers on the framework are required to obtain and maintain Cyber Essentials accreditation
• Standardised terms and conditions: Simplifying the procurement process and providing consistent service delivery, the framework provides standardised terms and conditions
• Comprehensive guidance: Facilitating a seamless engagement with the framework and its suppliers, comprehensive customer guidance and templates are available
• Flexible pricing models: Catering to diverse project requirements, MCF4 offers a choice of pricing models, including time and materials, fixed pricing, risk and reward, and volume-based pricing
• Dedicated support: Delivering a smooth and efficient experience, a dedicated and knowledgeable contract management team is available to support organisations throughout the engagement process

Proposed Lot Structure

The specific lot structure and specialisms within MCF4 include:

• Business
• Strategy and Policy
• Complex and Transformation
• Finance
• Human Resources (HR)
• Procurement and Supply Chain
• Health, Social Care, and Local Community
• Infrastructure
• Environmental and Social Sustainability
• Restructuring and Insolvency Services

Depending on the lot you you will need to provide specific COTPA (experience/ references sheets) which will cover your experience and meet the required values in order to produce a compliant MCF4 bid.

Types of Organisations

The MCF4 framework is designed to cater to the diverse needs of various public sector organisations, regardless of their size or nature. Suppliers of all sizes, whether SMEs or large multinational firms, are treated equally and have the opportunity to bid for each lot within the framework.

Suppliers can tailor their pricing strategies for each lot to remain competitive based on the evaluation criteria specific to that lot. The entry requirements for MCF4 are intended to align with those of the previous iteration, MCF3, where multiple SME suppliers were awarded contracts across various lots, demonstrating that the requirements did not pose significant barriers to entry.

To ensure fairness and compliance with procurement regulations, all suppliers must meet the tender requirements, and the evaluation process treats all suppliers equally, irrespective of their size or scale of operations.

Benefits of MCF4 for Suppliers

Firstly, MCF4 enhances visibility in the public sector. By participating in this framework, suppliers gain increased visibility and access to a wide network of public sector buyers, thereby expanding their reach and potential buyer base. This heightened visibility opens up new opportunities for engagement and business growth within the public sector.

Secondly, the framework streamlines procurement processes, enabling more efficient and cost-effective engagements with public sector organisations. This efficiency conserves valuable time and resources for suppliers, allowing them to focus more on delivering high-quality consultancy services rather than navigating complex procurement procedures.

Another significant benefit is the requirement for Cyber Essentials accreditation. All suppliers on the framework must obtain and maintain this accreditation, demonstrating their commitment to robust cybersecurity measures. This not only ensures the security of sensitive data but also builds trust with public sector clients.

Moreover, MCF4 offers a variety of pricing strategies. Suppliers can tailor their pricing models to suit their corporate finance strategies and project requirements. Whether they prefer time and materials, fixed pricing, or risk and reward models, the framework provides the flexibility to choose the most appropriate pricing approach for each engagement.

Additionally, suppliers benefit from comprehensive support throughout the engagement process. The framework provides customer guidance, templates, and the assistance of a dedicated and knowledgeable contract management team. This support ensures a seamless and efficient experience, helping small medium enterprises to navigate the framework effectively and deliver optimal results.

Who Can Apply to MCF4?

The MCF4 is open to a wide range of organisations within the public sector, providing access to cost-effective consultancy services from a diverse pool of suppliers, ranging from SMEs to large multinational firms.

Eligibility Criteria

The MCF4 framework is available to all central government departments and the wider public sector, including:

• Local authorities
• Healthcare entities
• Law enforcement agencies
• Emergency services
• Educational bodies
• Non-profit organisations
• Third-sector organisations
• Housing associations

All suppliers participating in the framework are required to obtain and maintain Cyber Essentials accreditation, ensuring robust cybersecurity measures are in place. Additionally, suppliers must comply with the carbon reduction requirements outlined in the Procurement Policy Note (PPN) 06/21.

How to Apply for MCF4

To apply for the MCF4, you need to follow a structured tender application process and provide the necessary documentation. Here's a comprehensive guide to help you navigate the process seamlessly.

Application Process

• Research and understand the framework: Thoroughly research and comprehend the MCF4 framework, including its core requirements, lot structure, and any changes or updates. This will ensure you have a solid understanding of what is expected from suppliers
• Attend engagement events: Crown Commercial Service (CCS) organises customer and supplier engagement events to provide valuable insights and clarify any doubts. Attending these events can help you better prepare your application
• Register on the CCS eSourcing Portal: All bids for the MCF4 are processed through the CCS eSourcing portal. If you're not yet registered, it's imperative to do so without delay to ensure you don't miss the opportunity to participate.
• Review previous tender documents: Analysing previous MCF tender documents can provide valuable insights into the intricacies of the bidding process. This knowledge can help you fine-tune your proposal and enhance your chances of securing a successful bid
• Prepare Certificates of Technical and Professional Ability (COTPA): Grasping the nuances of COTPA is essential for navigating the MCF bidding landscape. Start compiling examples for these certificates early and ensure you meet the minimum value criteria for each lot you aim to bid on within the MCF
• Submit your bid: Once you have gathered all the necessary documentation and met the eligibility criteria, submit your bid through the CCS eSourcing portal before the specified deadline.

Key Documents Needed

To participate in the MCF4 bidding process, you will need to provide the following key documents:

• Pre-Qualification Questionnaire (PQQ) or Selection Questionnaire (SQ): This document evaluates your organisation's suitability to participate in the framework, assessing factors such as financial standing, technical capabilities, and experience.
• Invitation to Tender (ITT): The ITT outlines the specific requirements and evaluation criteria for each lot within the framework. Carefully review and respond to the ITT to demonstrate your organisation's ability to meet the stated requirements.
• Certificates of Technical and Professional Ability (COTPA): These certificates serve as evidence of your organisation's technical and professional capabilities, showcasing your expertise in the relevant specialisms.
• Cyber Essentials Accreditation: All suppliers participating in the MCF4 framework are required to obtain and maintain Cyber Essentials accreditation, demonstrating their commitment to robust cybersecurity measures.
• Carbon Reduction Plans: In accordance with the Procurement Policy Note (PPN) 06/21, suppliers must comply with the carbon reduction requirements outlined in their bid submission.

Missed MCF4? Contact Us About Other Frameworks

If you missed the MCF4 application window, there are still ways to secure public sector contracts through other frameworks and procurement routes. Many suppliers who were unsuccessful or didn’t apply for MCF3 found alternative routes into public sector consultancy work.

Options to Consider

1. Upcoming Frameworks with Similar Lots
   Several upcoming Crown Commercial Service (CCS) frameworks include consultancy services across business strategy, transformation, finance, HR, and procurement. Many of these follow similar lot structures to MCF4. Regularly monitoring Contracts Finder and Find a Tender Service (FTS) ensures you don’t miss new opportunities.
2. Dynamic Purchasing Systems (DPS) for Management Consultancy
   Unlike frameworks, DPS agreements remain open for applications throughout their duration, meaning you can apply at any time. CCS regularly runs DPS agreements for professional services, which may be a route into public sector work even if you missed MCF4.
3. Subcontracting Under MCF4
   If you missed the direct application, consider working with MCF4-awarded suppliers as a subcontractor. Many framework suppliers seek specialist consultants or additional resources to deliver projects. Reaching out to tier-one suppliers can help you gain experience within public sector consultancy.

Next Steps

• Contact us for guidance on upcoming frameworks and potential partnerships.
• Review your credentials and ensure you meet the standard requirements for upcoming tenders.
• Position your business as a subcontractor for firms already awarded places on MCF4.

The Importance of Cyber Essentials & Carbon Reduction Plans in MCF4

MCF4 introduced new compliance requirements that suppliers must meet to secure a place. These are increasingly standard across CCS frameworks, making it essential for suppliers to prepare in advance.

Cyber Essentials Certification

• All suppliers must have valid Cyber Essentials accreditation before award.
• This certification ensures your business meets government security standards for handling sensitive public sector data.
• Failure to have this in place before bidding will lead to disqualification.

Tip: If you haven’t yet obtained Cyber Essentials, the process typically takes two to four weeks, but delays are common, so planning ahead is essential.

Carbon Reduction Plan (CRP) Requirements

• Suppliers must submit a Carbon Reduction Plan (CRP) demonstrating their commitment to Net Zero.
• The CRP must align with Procurement Policy Note (PPN) 06/21, showing steps taken to reduce carbon emissions over time.
• Annual reporting is required, meaning suppliers must track and report on their progress.

Tip: If you don’t already have a CRP, CCS provides guidance templates outlining what needs to be included. Many companies outsource CRP development to sustainability consultants to ensure compliance.

Understanding the Financial & Compliance Requirements for MCF4

Beyond technical expertise, suppliers must meet financial and operational requirements to be eligible for MCF4.

Financial Viability Risk Assessment (Gold Standard)

• Suppliers must demonstrate financial stability to reduce procurement risk.
• CCS assesses company accounts to determine financial viability, using liquidity ratios, turnover thresholds, and credit scores.
• If a supplier doesn’t meet the Gold Standard, additional financial guarantees may be required.

Tip: If your financial records are borderline, consider providing additional assurances, such as parent company guarantees or performance bonds, to strengthen your bid.

Prompt Payment Compliance

• Suppliers must prove they pay at least 95% of invoices within 60 days.
• CCS requires a three-year payment history, meaning suppliers with a record of late payments may be excluded.

Tip: Ensure your finance team is aligned with government payment expectations, particularly if you rely on subcontractors.

Insurance & Modern Slavery Compliance

• Public liability, employer’s liability, and professional indemnity insurance are mandatory.
• A Modern Slavery Statement is required, demonstrating ethical sourcing and labour practices.

What’s New in MCF4? Key Differences from MCF3

Suppliers familiar with MCF3 should be aware of the following important changes in MCF4:

For suppliers who were successful on MCF3, the higher financial and compliance thresholds in MCF4 mean that early preparation is essential.

MCF4 Lot Structure: Choosing the Right One

MCF4 is divided into 10 lots, each with different eligibility criteria and evidence requirements:

• Lot 1 – Business
• Lot 2 – Strategy and Policy
• Lot 3 – Complex & Transformation
• Lot 4 – Finance
• Lot 5 – HR
• Lot 6 – Procurement & Supply Chain
• Lot 7 – Health, Social Care & Local Community
• Lot 8 – Infrastructure
• Lot 9 – Environmental & Sustainability
• Lot 10 – Restructuring & Insolvency

Choosing the right lot is crucial, as each requires specific technical expertise and reference projects.

Tip: Review past successful COTPA submissions to ensure your experience aligns with the minimum contract values required.

Speak to an Expert – How We Can Help

Navigating MCF4 and public sector procurement requires expertise. We provide:

• Bid & Tender Writing – Structuring compelling, compliant bids.
• Bid Management & Strategy - Maximising your success with the public sector.
• Tender Training – Helping your team understand CCS requirements.
• Market Positioning – Identifying the best procurement route for your business.

If you need support, contact us today to discuss your next steps in public sector consultancy.