Continuous Improvement in Tenders and PQQs
Continuous improvement in tenders and PQQs (Pre-Qualification Questionnaires) means constantly looking for ways to enhance your bidding processes and outcomes. As a bid management consultancy, we focus on reviewing and refining every aspect of your tender submissions, from initial strategy to final delivery. This involves:
- Collecting and analysing feedback from past bids to identify strengths and weaknesses.
- Streamlining procedures to make the bidding process more efficient and effective.
- Ensuring your team is up-to-date with the latest best practices and industry standards.
- Implementing rigorous checks to maintain high standards in all submissions.
- Using both successful and unsuccessful bids as learning opportunities to improve future responses.
One route for adding value and continually improving your bids is a bid review.
Continually Improving your Tenders: Bid Review Process
Examples of Improving Tender Responses
Improving tender responses involves implementing strategic changes that lead to higher success rates. Here are some practical examples:
- By creating a structured bidding system, you ensure there is ample time to prepare each bid thoroughly. This leads to more polished submissions and, ultimately, higher win rates.
- Taking the time to fully understand tender documents and analyse the requirements allows you to develop strong, targeted win themes. This results in more compelling bids and increased win rates.
- Implementing a clear bid/no bid process helps you focus your efforts on tenders you have a high chance of winning. This strategic focus not only improves your success rate but also increases the return on investment (ROI) for your bidding activities.
Our Structure for Tender Success: Continuous Improvement Focused
1. Our Bid Team Structure
When developing your quality responses (whether that be for a PQQ or an ITT) ensuring continuous improvement is essential. Our structure ensures:
- Bid Writer/ Tender Writer. Our highly experienced Bid Writer evaluates your response question by question examining structure, amount of detail, evidence, if it is tailored to the specific authority. They would then develop the responses to achieve the highest marks possible.
- Industry Specialist. This would then go to our specialist from within your sector who has often worked for sector leaders/ your competitors. Areas include Cleaning, Construction, Domiciliary Care, Grounds Maintenance, Healthcare, Highways and Infrastructure, IT, Print, Recruitment, Security, Telecomms and Waste Management. They have a real commercial understanding of what is expected and how to drive your proposal forward against the competition.
- Bid Management Team. This 2nd draft is then evaluated and approved by our Bid Management Team before it is returned to the client.
This tendering process ensures:
- Continuous improvement of your tender responses
- Several highly experienced people have been able to make comment on the response and improve it where appropriate. Some are from commercial backgrounds, others are ex public sector procurement professionals.
An in-house Bid Writing Team or an individual Tender Writer (whether directly employed or sole trader) could not provide this level of service and expertise.
We can simply use this process to improve your draft response or develop your PQQ, ITT and tender responses from scratch.
