Alpha G-Cloud: Bidders Guide

Overview Of The Alpha G-Cloud Framework

Alpha G-Cloud is a £3 billion framework designed to provide public sector organisations with cloud services and software applications. It aims to address compliance challenges in procurement while maintaining access to dynamic technology offerings.

The framework is being developed by YPO in collaboration with NEPO, both procurement organisations. It is intended to serve as an alternative to the existing Crown Commercial Service (CCS) G-Cloud framework.

Key features of Alpha G-Cloud include:

• Duration: 3 years
• Value: £3 billion
• Focus: Cloud services and software applications
• Target users: Public sector entities

Alpha G-Cloud will likely follow a similar structure to the current G-Cloud framework, offering a wide range of cloud services through an online marketplace. This setup allows buyers to easily compare and purchase services from approved suppliers.

The framework is expected to streamline the procurement process for public sector buyers, ensuring compliance with regulations whilst providing access to innovative cloud solutions. It may also offer support and guidance to help organisations navigate the complexities of cloud procurement.

What Is Alpha G-Cloud ?

Alpha G-Cloud is a new procurement framework designed to address compliance challenges in cloud and software purchasing for the public sector. It aims to provide an alternative to the existing G-Cloud system whilst maintaining access to innovative technology solutions.

Definition and Core Purpose

Alpha G-Cloud is a multibillion-pound framework developed by YPO, a procurement organisation. Its primary goal is to simplify and streamline the process of acquiring cloud-based services for public sector entities.

The framework seeks to overcome compliance hurdles that organisations often face when procuring cloud and software applications. By offering a compliant and regularly updated platform, Alpha G-Cloud ensures that buyers have access to the latest technological innovations.

YPO is collaborating with other stakeholders and its technology partner, NEPO, to create this solution. The framework is expected to offer a wide range of cloud hosting, software, and support services.

Key Features of Alpha G-Cloud

Alpha G-Cloud is set to introduce several key features to enhance the procurement experience:

1. Compliance-focused: The framework prioritises adherence to regulatory requirements, reducing risks for public sector buyers.
2. Regular updates: Like its predecessor, Alpha G-Cloud will be refreshed periodically to include new services and suppliers.
3. Diverse supplier pool: The framework aims to offer a variety of providers, from small businesses to large corporations.
4. Simplified procurement: Alpha G-Cloud will likely feature a user-friendly interface for easy service comparison and selection.
5. Specialised categories: Expect distinct categories for cloud hosting, software, and support services, mirroring the structure of previous G-Cloud iterations.

Who Can Use Alpha G-Cloud ?

Alpha G-Cloud is designed to serve a wide range of public sector organisations in their digital procurement needs. It aims to streamline the process of acquiring cloud services and support digital transformation efforts across government agencies.

Public Sector Agencies And Their Digital Needs

Alpha G-Cloud caters to various public sector entities, including central government departments, local authorities, NHS trusts, and educational institutions. These organisations often require cloud-based solutions for data storage, analytics, and application hosting. Alpha G-Cloud simplifies the procurement process, allowing agencies to access a pre-approved list of vendors and services.

The platform offers a diverse catalogue of cloud services, ranging from Infrastructure as a Service (IaaS) to Software as a Service (SaaS). This variety ensures that agencies can find solutions tailored to their specific needs, whether it's migrating legacy systems or implementing new digital services for citizens.

What Do Suppliers Need To Prepare?

Preparing a successful G-Cloud bid requires a bit of planning but it is new to everyone! What we do know is the requirements of other YPO frameworks and CCS C Cloud, along with prior engagement with the buyer. You'll need to focus on meeting eligibility criteria, compiling necessary documentation, and engaging with the procurement process.

Eligibility and Key Requirements

To participate in G-Cloud, you must be a cloud service provider offering one or more of the following: cloud hosting, cloud software, or cloud support. Your company should be financially stable and have a proven track record in delivering cloud services. Ensure your offerings align with the UK government's cloud-first policy and comply with relevant security standards.

Key requirements include:

• A registered business in the UK or EU/EEA
• Adherence to the G-Cloud framework terms and conditions
• Ability to provide services to public sector organisations
• Compliance with data protection regulations (GDPR)

These are a little broad for now. For details contact us on hello@thorntonandlowe.com

Compliance and Documentation for Submission

Preparing your bid documentation is so important. Think service descriptions, clear pricing and evidence of your past delivery. You'll need to gather and organise various materials to support your application:

• Service definitions: Clear, concise descriptions of your cloud offerings
• Pricing information: Transparent, competitive pricing structures
• Terms and conditions: Your standard service agreements
• Security accreditations: Relevant certifications (e.g., ISO 27001, Cyber Essentials) - at this stage it's about collating what you have
• Case studies: Examples of successful implementations

Ensure all documents are up-to-date and tailored to G-Cloud requirements.

Alpha G-Cloud Timeline For 2024 - 2025

Applications for Alpha G-Cloud have been delayed but are now expected to be live in January 2025. The PIN notice was advertised in June 2024 and we were expecting to be helping our clients prepare for a November tender...

Submission Deadlines and Evaluation Process

The submission deadline for frameworks bids like Alpha G-Cloud is typically 4 - 5 weeks. You should aim to submit your bid well before the deadline to avoid any last-minute technical issues, but after the deadline for clarification responses.

The evaluation process involves several stages:

1. Initial screening for compliance
2. Detailed assessment of technical capabilities
3. Pricing evaluation
4. Final selection of successful bidders

During the evaluation period, you may be contacted for clarifications or additional information. It's crucial to respond promptly to any requests to avoid delays in the process.

The evaluation criteria will likely focus on:

• Technical competence
• Value for money
• Scalability of services
• Security and compliance measures

Ensure your bid addresses each of these areas comprehensively to maximise your chances of success.

How To Win Alpha G-Cloud Bids

Writing a winning Alpha G-Cloud bid requires a professional approach, focussing on the evaluation criteria and YPO's needs. Suppliers should consider the requirements of other YPO frameworks and CCS G-Cloud, along with prior engagement with the buyer. This will be key preparation.

Here are some more tips to help you succeed:

• Demonstrate your technical competence in cloud services and relevant technologies. Use case studies to highlight successful implementations and prove your track record.
• Provide clear evidence of your company's robust financial health. This assures buyers of your ability to deliver services long-term.
• Study past procurements and government technology strategies to identify specific buyer needs.
• Use plain English, avoid jargon, and structure your proposal logically. Directly address common pain points faced by public sector organisations.
• Highlight your flexibility to customise solutions and scale services. Demonstrate how you deliver long-term benefits and efficiencies beyond just cost savings.
• Be specific about your offerings, capabilities, and processes. Meet all eligibility criteria and provide necessary certifications. Differentiate your services from competitors. Proofread thoroughly and stay informed about framework updates.

Partnering With Thornton & Lowe For Your Bid

Thornton & Lowe offers specialised support to enhance your G-Cloud bid's quality and chances of success. Our expertise covers the entire bidding process, from initial preparation to final submission.

Expert Support For Preparing And Submitting Your Application

Thornton & Lowe's team of bid specialists can significantly boost your G-Cloud application. We provide tailored guidance to help you write a compelling bid that aligns with the framework's requirements.

With similar frameworks we work to ensure clients they aren't just successful with the framework, but are set up for work winning, post award. This is of course the key objective.

By partnering with Thornton & Lowe, we benefit from their comprehensive knowledge of the G-Cloud ecosystem. This includes understanding buyer preferences and staying abreast of framework updates.