G-Cloud 15: Procurement Framework

Understanding G-Cloud 15

With 14 underway, yes that's right - G-Cloud 15 prep begins! This annual G-Cloud framework renewal, represents the next iteration of the UK government's cloud procurement framework. As ever, it will build upon previous versions to streamline public sector access to cloud services and solutions. However, we are expecting some big changes this time around.

The key points discussed throughout this article:

• Cloud Compute will not be renewed. This will be included within G-Cloud 15.
• Some changes to the lot structure.
• While the number of suppliers will not be capped - the criteria will be tougher for suppliers.
• Increased compliance checks and gold FVRA as an example.
• G-Cloud 15 is expected to operate on an 18-month to 24-month cycle!

Origin and Evolution of G-Cloud Frameworks

The G-Cloud framework was first introduced in 2012 by the Crown Commercial Service. Its aim was to transform how the public sector purchases cloud computing services. Over the years, G-Cloud has evolved significantly.

Each iteration has brought improvements to the procurement process. G-Cloud 13 introduced a new Digital Marketplace platform. G-Cloud 14 further refined the supplier categories and service offerings.

Learning from G-Cloud 13 and G-Cloud 14

G-Cloud 14 introduced several changes compared to its predecessor, G-Cloud 13, including:

1. Improved search functionality for easier navigation
2. More detailed supplier application process for increased transparency
3. Introduction of a feedback mechanism for buyers and suppliers
4. Expanded scope of services, including specialist cloud services
5. Increased contract length for some services, allowing for longer-term projects

G-Cloud 15 will continue this trend. Learning from from previous versions to better serve both suppliers and buyers.

Anticipated Key Dates

While the exact dates for G-Cloud 15 are yet to be confirmed, suppliers can expect the application process to commence in summer 2025, with the framework likely to be awarded in the latter half of the year. We will monitor those closely - contact us to stay informed - hello@thorntonandlowe.com

CCS Current Plans for G-Cloud 15

The final terms and conditions are not yet available. The current discussion outlines the proposed structure and direction.

Lot 1 (IaaS and PaaS):

• Will remain as Infrastructure as a Service (IaaS) and Platform as a Service (PaaS).
• Includes a rigorous economic and financial standing assessment.
• Focuses on large-scale providers (hyperscalers) and the resale market.
• Approximately 150 suppliers expected.
• Possible introduction of Lot 1B for requirements above the standard, still under consideration.

Lot 2 (SaaS):

Split into two sub-lots, rationalised to align with Crown Commercial Service’s (CCS) software strategies.

• Lot 2A: For software managing cloud infrastructure and services (e.g., FinOps).
• Lot 2B: For other SaaS products.

Lot 3 and 4:

• Merged into a single lot for cloud support services.
• Allows for awards with or without competition under new procurement regulations.
• Explicitly includes managed service providers due to significant spending in this area.
• Provides alternatives for digital resourcing strategies.

Procurement and Supplier Compliance Requirements

It's going to get more competitive with G-Cloud 15!

1. Raising the Bar:

• Increased requirements for suppliers to align with government procurement policies.
• Ensuring compliance with new regulations and procurement notes.
• More stringent economic and financial standing assessments for Lot 1.

2. Supplier Engagement:

• Focused on Lot 1 to ensure terms are fit for purpose.
• Developing technology-specific terms and conditions.
• Enhancing supplier and service assurance processes.

3. Future Consultations:

• Detailed proposals will be shared for feedback, not negotiation. We will be monitoring this.

4. Impact on Suppliers:

• Potential decrease in suppliers due to raised entry barriers.
• Alternative CCS agreements available for suppliers affected by these changes. E.g. moved to Low Value DPS.

Why More Changes with G-Cloud 15?

The Procurement Act will impact the structure of G-Cloud 15 (Feb 2025). We have also had the National Audit Office, which specifically included an assessment of whether CCS was hitting it's objectives of getting the UK public sector better value for money. While it noted the significant increase in the use of frameworks, it highlights the importance of getting them right! Therefore, encouraging competition by having fewer framework options (aggregated) and lower framework management fees. The report also notes:

"CCS told us it is planning how it will introduce the ‘open framework’ concept that the 2023 Procurement Act describes, which would allow future frameworks to be designed to admit new suppliers during the operational life of the framework."

Open frameworks can run for 8 years! However, these agreements will not allow direct awards. With the new government in place we need to closely monitor the situation and take any actions now which we can to mitigate the risk of change.

Therefore, we believe that businesses currently benefiting from the G-Cloud structure should plan to ensure their presence on other key frameworks at this stage.

Digital Marketplace

The Digital Marketplace streamlines procurement for public sector organisations seeking cloud technology and specialist services. It offers a user-friendly platform to search, compare and purchase from thousands of pre-approved suppliers. By successfully winning a place on G-Cloud you enter this digital marketplace and it can become a sales tool for your business.

Overview of Digital Marketplace Services

The Digital Marketplace hosts a vast array of services across three main categories:

1. Cloud hosting: Platform and infrastructure services for running software, networking, and data processing.
2. Cloud software: Applications accessed over the internet and hosted in the cloud.
3. Cloud support: Assistance with cloud strategy, planning, and implementation.

These services cater to diverse public sector needs, from content delivery networks to accounting software. The marketplace's structure allows you to easily browse and filter options based on your specific requirements.

Optimising Your G-Cloud Listing

To maximise visibility and appeal to public sector buyers, consider:

• Writing clear, searchable service names and summaries
• Highlight specific, value-driven features and benefits
• Provide comprehensive, technical service definitions

Assisted Listing Services

You may benefit from seeking professional assistance in preparing you G-Cloud listings. This will help ensure you maximise sales through G-Cloud 15.

Preparation for Bidders

Preparing for G-Cloud 15 requires planning and suppliers must focus on staying updated, meeting criteria, understanding service categories, and aligning offerings with public sector needs.

Initial Registration and Criteria

To participate in G-Cloud 15, you must first register as a supplier. Check your eligibility by reviewing the framework's criteria. Ensure your company meets financial stability requirements and has a proven track record in cloud services. Gather essential documents, including:

• Company registration details
• Product descriptions
• Financial statements - use the existing FVRA template to assess whether you create a PASS.
• Cyber security certifications
• Data protection policies

Create a supplier account on the Public Procurement Gateway (PPG). Familiarise yourself with the platform's interface and submission process.

Search Optimisation with Keywords

Keyword search is a powerful tool for finding relevant opportunities on the Digital Marketplace. Use specific terms related to your services to narrow down results. Include technical specifications, service categories, and industry-specific language in your searches. You can start to trial this to research and understand what will be best for your business, as well as strategies to guide buyers to your listings.

Experiment with different combinations of keywords to refine your search. Consider using synonyms and related terms to broaden your scope. Regularly update your keyword list to reflect changes in your offerings and market trends.

Keep track of successful search terms that lead to contract wins. This data can inform future bidding strategies and help you optimise your service descriptions.