Evaluating Quality – Supplier Presentations
Presentations can be an important part of the quality evaluation, particularly for services intended for children and young people, or vulnerable adults where it can be essential to meet with the service provider for a number of reasons. Where an ITT states a presentation will take place it is then mandatory for all suppliers who are tendering to present, no matter what they have scored on price or quality in their written bid.
Example Evaluation Model
Price Evaluation
Supplier A – (Lowest Tender Price / Supplier A Price) X Total Price Points
| Organisation | Supplier A | Supplier B | Supplier C | Supplier D |
| Price of this tender |
£111,712.17 |
£121,131.90 |
£117,475.53 |
£150,085.00 |
| Price of lowest tender |
£111,712.17 |
£111,712.17 |
£111,712.17 |
£111,712.17 |
| Points available |
40 |
40 |
40 |
40 |
| Points awarded |
40 |
36.9 |
38 |
29.8 |
Supplier A Quality Evaluation
| Quality Element | Quality Weighting | Points available | Points scored | Weighted Score |
| Ability to meet specification |
30% |
50 |
25 |
15% |
| Delivery/Timescales |
15% |
50 |
40 |
12% |
| Staffing arrangements/training |
15% |
50 |
10 |
3% |
| Points awarded |
60% |
150 |
75 |
30% |
Overall Tender Evaluation
| Organisation | Supplier A | Supplier B | Supplier C | Supplier D |
| Price |
40 |
36.9 |
38 |
29.8 |
| Ability to meet specification |
15% |
18.0 |
20.0 |
28.0 |
| Delivery/Timescales |
12% |
10.5 |
14.0 |
14.5 |
| Staffing arrangements/training |
3% |
11.0 |
12.0 |
8.0 |
| Points awarded |
70% |
76.4% |
84% |
80.3% |
Supplier A (70%) lost out to Supplier C who scored the highest percentage (84%) overall in their total evaluation score, despite the fact that Supplier A was the cheapest and scored full marks for their Price evaluation.
This is an example of where best value, does not always mean cheapest tender. Numerous aspects of a contract are taken into account other than cost, including social, economic and environmental benefits that suppliers can offer through the contract.
