Evaluating Tenders: Part 3

Evaluating Quality – Supplier Presentations

Presentations can be an important part of the quality evaluation, particularly for services intended for children and young people, or vulnerable adults where it can be essential to meet with the service provider for a number of reasons. Where an ITT states a presentation will take place it is then mandatory for all suppliers who are tendering to present, no matter what they have scored on price or quality in their written bid.

Example Evaluation Model

Price Evaluation

 

Supplier A – (Lowest Tender Price / Supplier A Price) X Total Price Points

 

Organisation Supplier A Supplier B Supplier C Supplier D
Price of this tender

£111,712.17

£121,131.90

£117,475.53

£150,085.00

Price of lowest tender

£111,712.17

£111,712.17

£111,712.17

£111,712.17

Points available

40

40

40

40

Points awarded

40

36.9

38

29.8

 

Supplier A Quality Evaluation

 

Quality Element Quality Weighting Points available Points scored Weighted Score
Ability to meet specification

30%

50

25

15%

Delivery/Timescales

15%

50

40

12%

Staffing arrangements/training

15%

50

10

3%

Points awarded

60%

150

75

30%

 

Overall Tender Evaluation

 

Organisation Supplier A Supplier B Supplier C Supplier D
Price

40

36.9

38

29.8

Ability to meet specification

15%

18.0

20.0

28.0

Delivery/Timescales

12%

10.5

14.0

14.5

Staffing arrangements/training

3%

11.0

12.0

8.0

Points awarded

70%

76.4%

84%

80.3%

 

Supplier A (70%) lost out to Supplier C who scored the highest percentage (84%) overall in their total evaluation score, despite the fact that Supplier A was the cheapest  and scored full marks for their Price evaluation.

This is an example of where best value, does not always mean cheapest tender. Numerous aspects of a contract are taken into account other than cost, including social, economic and environmental benefits that suppliers can offer through the contract.

Leave a comment

Contact Us

Connect With Us

Contact Info

  • 40 Higher Bridge Street Bolton BL1 2HA
  • 6 Lady Wynd Cupar, Fife Scotland KY15 4DE
  • The Jewellery Business Centre 95 Spencer Street Birmingham B18 6DA
  • North Sands Business Centre Liberty Way, Sunderland Tyne and Wear SR6 0QA