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ESPO Bid Writing for Frameworks

Chris turner

Written by Chris Turner

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Jan 17, 2023

ESPO (Eastern Shires Purchasing Organisation) is a public sector-owned buying organisation, which sets up approved public sector frameworks across the UK. ESPO is well known and used organisation with many Councils, Universities and Schools utilising their frameworks.

The ESPO Building Supplies National Framework covers all sorts of building supplies from general building materials, paint, kitchens and bathrooms, through to plumbing, fencing and electrical items.

The current contract runs until March 2023, with expected procurement activity to start again in November 2022, ready for April 2023.

Estimated contract value - £100,000,000 over 24 months.

The current framework consists of 8 lots:

Lot 1 One-Stop Shop

This lot covers the majority of the other lots but offers discounted prices for those public sector organisations who prefer to work with a single supplier for their building materials.

Current Suppliers:

Amble Electrical Distributors Ltd

Travis Perkins

Wolseley UK Ltd

Lot 2 Building Materials

This covers a wide array of building materials from timber and aggregates through to roofing, door and windows, screws and plugs.

Current Suppliers:

Grafton Merchanting GB Ltd

Travis Perkins

Lot 3 Plumbing and Bathrooms

This Lot includes products such as boilers, gas spares, radiators, piping, valves, connections, boilers, radiators, bathroom suites and spares. There is a non-exhaustive pricing schedule, and items not included in this can also be purchased under the framework.

Current Suppliers:

BSS Group t/a City Plumbing Supplies (Holdings) Ltd

James Hargreaves PM Ltd

The Beck Company Ltd

Travis Perkins

Wolseley UK Ltd

Lot 4 Kitchens

Includes the supply of kitchens and associated products such as units, worktops, taps etc.

Current Suppliers:

JTC Furniture Group Ltd

The Premiere Kitchen Company

Lot 5 Electrical

This competitive lot with the most awarded suppliers covers electrical products such as lighting, consumer units, switches and smoke alarms.

Current Suppliers:

Amble Electrical Distributors Ltd

City Electrical Factors Ltd

Edmundson Electrical Ltd

Grafton Merchanting GB Ltd

RS Components Ltd

Smith Bros (Caer Conan) Wholesale Ltd

Stearn Electric Co Ltd

Travis Perkins

Lot 6 Paint and Associate Products

This Lot covers the Supply of paint and associated products, including various paint types, varnish, primers, brushes and filler.

Current Suppliers:

Not awarded at the time. We are not sure why suppliers were not awarded but we expect this to be a lot within the new framework.

Lot 7 Fencing

This lot covers fencing products such as metal, timber fencing and gates for security fencing and playground fencing, for example.

Current Suppliers:

H.S Jacksons (Fencing) Ltd

J Hill & Co

Lot 8 Decorators Scheme

This covers the supply of decorating cards or vouchers, which would typically cover items such as paints, cleaning materials and sundries. Often provided to social housing tenants, for example.

Current Suppliers:

J.P. McDougall and Co. Ltd t/a Dulux Decorator Centre

PPG Architectural Coatings UK Ltd

Wilko Retail Ltd

ESPO Building Supplies Framework – what can you do now to prepare?

On the previous framework for Building Supplies ESPO had the following weighting - 40% quality – 60% price. Your quality method statements and responses can make all the difference in making sure your bid is accepted.

On the last framework, 28 tenders were received for each lot, including 8 from SME bidders. Between 2 – 8 suppliers were awarded onto each lot.

Ensuring you have a detailed and compelling proposal can be the difference between success and failure. As a result, ensuring effective preparation is essential.

Key bid writing tips for ESPO Building Supplies Framework:

  • Collate your CVs, accreditations, policies, procedures, case studies and references, service levels and KPIs (your templates and evidence of your performance on other similar contracts)
  • Draft your delivery process, including your contingency measures
  • Consider what customer service/ support you can offer. Technical support, after-sales, pre and post-order stage
  • Social Value and Sustainability – they will want to know what you have done and what you propose for their specific framework, relating to the products you are supplying. What can you offer, what improvements can you make?

Thornton & Lowe are experts in bid writing and public sector tenders. We have successfully worked on this framework as well as many other ESPO frameworks.

To monitor other building supplies tenders and frameworks check out our Tender Pipeline software, which is totally free of charge.

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